Assistant Research Administrator

USC Auxiliary Services; Los Angeles (CA); On-site; USD 51,000 - 52,000; Full time

Job summary

USC Auxiliary Services in Los Angeles is seeking an Assistant Research Administrator. This entry-level role supports research administration by handling budget preparation, grant submissions, and compliance with sponsor and university guidelines.

The position offers exposure to complex regulatory frameworks within a leading academic medical environment. You will collaborate with Sponsored Research Offices, monitor expenditures, generate reports, and assist with contract closeout, contributing to

Qualifications

• Bachelor’s degree required with strong academic background.
• Experience with sponsored research or NIH preferred.
• Proficient in Microsoft Excel and MS Office applications.

Responsibilities

• Prepares grant applications within sponsor and university guidelines.
• Develops, prepares, revises budgets, and provides budget justification.
• Collaborates with Sponsored Research Offices to ensure proper award setup.
• Reviews grant expenditures and maintains accurate records.
• Develops reports supporting project status and communicates findings.
• Assists with contract closeout processes and regulatory compliance.
• Serves as a subject matter expert in Research Administration.
• Interprets university/government policies and identifies process improvements.

Skills

Excel

MS Office

Teamwork

Written & verbal communication

Education

Bachelor’s degree

Tools

Microsoft Access

Word

Excel

PowerPoint

Outlook

SPSS

Visio

SunGard

Job description

Assistant Research Administrator

Los Angeles, CA

The Office of Research Administration of the Keck School of Medicine of the University of California is seeking an Assistant Research Administrator. Research Administration is a highly regarded profession that manages the administrative, financial and regulatory requirements of sponsored research. The Assistant Research Administrator is an entry level position that can position the right candidate into a successful career in Research Administration. If you are organized, detail-oriented, and enjoy team-work, this might be the career for you!

Major Job Responsibilities

• Prepares grant applications within parameters of sponsor and University research guidelines.
• Develops, prepares, revises, and finalizes project budgets, and provides budget justification.
• Collaborates with the Sponsored Research Offices to ensure awards are set up properly.
• Reviews grant expenditures
• Develops and communicates reports supporting project status.
• Assists with contract closeout process
• Serves as a Research Administration subject matter expert.
• Interprets complex University and government policies.
• Identifies process improvements.

Qualifications

• Bachelor’s degree
• One or more years of experience with sponsored research, NIH preferred
• Proficient in Excel and MS Office
• Enjoys teamwork
• Possesses professional written and verbal communication skills
• Ability to work in a deadline driven environment and balance competing priorities
• Previous work experience in an academic/university and/or research setting

The hourly rate range for this position is between $36.94 – 37.00.

USC has excellent benefits, including health benefits for staff members & their families with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff members & their families; free professional development online courses; Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events.

Required Application Documents

Cover Letter and CV/Resume

Minimum Education: Bachelor's degree Combined experience/education as substitute for minimum education Minimum Experience: 1 Year Minimum Field of Expertise: A Bachelor’s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.