Assistant Registrar, Records and Reporting

Brandeis University; Waltham (MA); Hybrid; USD 63,000 - 67,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Tuition assistance

403b retirement match

Job summary

Brandeis University is pleased to offer the Assistant Registrar, Records and Reporting in Enrollment Management. The role focuses on internal and external reporting (IPEDS, CDS, ad-hoc requests), and managing student records in Workday Student, including status changes and exams administration.

Education includes a BA/BS with MA/MS preferred and 3-5 years of relevant experience, including supervisory responsibilities.

Qualifications

• BA/BS required; MA/MS preferred.
• 3-5 years of work experience including 1-3 years of supervisory/management experience.
• Experience with centralized databases; knowledge of student information systems preferred.
• Fluent with MS Office applications including advanced Excel; familiarity with HTML editors and HTML source code/web publishing applications.
• Strong oral and written communication and organizational skills.
• Ability to manage and interact with campus partners; self-management and attention to detail.

Responsibilities

• Oversees internal and external reporting for IPEDS, CDS, and ad-hoc requests.
• Creates and maintains reports and queries in Workday Student.
• Assists with setup and maintenance of Workday Student configuration and policies.
• Maintains integrations with upstream/downstream systems (Slate, National Student Clearinghouse).
• Responsible for hiring and managing final exam proctors.
• Manages day-to-day student records functions and status changes.
• Handles duplicate records, cohorts, holds, and batch data loads.

Skills

Communication skills

Organization and planning

Attention to detail

Self-management

Education

Bachelor's degree

Master's degree

Tools

Microsoft Office

Excel

HTML editors

Job description

Brandeis University is delighted to announce a career opportunity as the Assistant Registrar, Records and Reporting in Enrollment Management.

Brandeis University offers a competitive benefits and compensation package which includes medical, dental and life insurances. If you are looking to advance your career through educational opportunities, Brandeis offers tuition assistance for employees, dependents and spouses. Our 403b retirement savings plan includes a generous match.

Assistant Registrar, Records and Reporting is responsible for internal and external reporting: IPEDS, CDS, and a wide range of ad-hoc requests from administrative offices across the university. Manages critical functions associated with transcripts, degree and enrollment verification production and the full range of business processes in the student information system (Workday Student). Manages all undergraduate and graduate change of status requests (e.g. withdrawal, leave of absence, readmission) and overall maintenance of student records. Assists the University Registrar with the administration of final exams. Oversees one staff position responsible for transfer credit evaluation, veteran’s benefits, and supporting internal surveys.

This is a hybrid position; minimum of 2 days per week in person. The hiring range for this position is $62.8k - $67k.

Responsibilities

• Oversees internal and external reporting for the Registrar’s Office, including IPEDS, CDS, and all ad-hoc requests from university administrators and offices.
• Responsible for the creation and maintenance of reports and queries in the student records system (Workday Student).
• Assists with the set-up and maintenance of the student records system’s configuration and policies.
• Maintains integrations with upstream and down-stream systems (including Slate and the National Student Clearinghouse).
• Responsible for hiring and managing final exam proctors.
• Manages day-to-day student records functions including updating student records to reflect changes in status, standing and program of study.
• Responsible for duplicate student records, student cohorts, student holds and batch data loads (e.g. AP, holds, course registrations, etc).
• Manages and implements data integrity standards relative to Student Records.
• May be responsible for the training and coordination of the business practices related to data management within Student Records both internally and with other departments on campus.
• Works with IT to maintain business process definitions and set-up in Workday student.
• Assists the University Registrar with the administration and oversight of final exams.
• Assists with all registration and Commencement activities, maintenance of the office website, student walk-in support, general office inquiries, and other duties as assigned.

Education and Work Experience

BA/BS required. M.A./M.S. preferred. 3-5 years of work-related experience including 1-3 years of supervisory/management experience.

Requirements

• 3-5 years of experience working with centralized databases, with preference for knowledge of student administration information systems.
• Must be fluent with MS Office applications~ including advanced Excel; familiarity with HTML editors and HTML source code/web publishing applications.
• Strong oral and written communication skills, and strong organization and planning skills.
• Ability to manage and effectively interact with campus partners.
• Requires self-management and attention to detail.

Pay Range Disclosure

The University’s pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a \"protected class\").

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a \"protected class\").

COME WORK WITH US

Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it — by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall.

Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [e-mail]. The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website. Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html