Assistant Registrar, Partner Loan Network

Bentonville Institute of Technology; Bentonville (AR); On-site; USD 35,000 - 41,000; Full time

Job summary

Art Bridges Foundation is seeking an Assistant Registrar for the Partner Loan Network in Bentonville, AR. The role supports registration duties, logistics, and documentation to ensure loans move smoothly between partner museums.

You’ll collaborate with shippers, couriers, and internal teams to safeguard artworks and meet project timelines. The position emphasizes organization, communication, and project management; it requires a bachelor’s degree and 2–3 years in museum registration or related

Qualifications

• Bachelor’s degree in fine art, art history, museum studies, arts administration, or a related field required; Master’s degree preferred.
• 2–3 years of experience in museum registration, exhibition or art loan administration or related field.
• Experience managing project budgets and coordinating timelines for exhibitions.
• Knowledge of current museum standards and best practices.
• Strong verbal and written communication and ability to work with diverse stakeholders.
• High level of integrity and discretion when handling confidential information.

Responsibilities

• Serve as primary registration contact for PLN loans within the portfolio.
• Prepare materials for external use (crate lists, packing notes, handling instructions).
• Prepare and manage exhibition loan agreements, contracts, and insurance certificates.
• Collaborate with partners on packing, crating, and shipping logistics per standards.
• Book and oversee contractors and vendors for PLN projects.
• Monitor environmental and security requirements for borrowing venues.
• Develop, communicate, and track project budgets.
• Code and submit invoices for project activities.
• Create condition reports and monitor artwork changes.
• Review facility reports and advise on loan opportunities.
• Approve venue layouts and security arrangements.
• Maintain accurate records in the collections management system.
• Track project information and updates using PM tools.
• Maintain detailed project files and digital records.
• Coordinate with teams to assemble and disseminate exhibition materials.
• Attend meetings and share project updates with stakeholders.
• Travel independently to courier artworks and oversee installation/deinstallation.
• Perform other duties to support organizational needs.

Skills

Budget management

Project management

Communication

Organizational skills

Discretion & confidentiality

Education

Bachelor's degree in fine art, art history, museum studies, arts administration, or related field

Master’s degree or progress toward master’s degree

Tools

Microsoft Office

Museum registration systems

Collections management systems

Job description

Art Bridges Foundation is seeking an Assistant Registrar for the Partner Loan Network in Bentonville, AR. The role supports registration duties, logistics, and documentation to ensure loans move smoothly between partner museums.

You’ll collaborate with shippers, couriers, and internal teams to safeguard artworks and meet project timelines. The position emphasizes organization, communication, and project management; it requires a bachelor’s degree and 2–3 years in museum registration or related