Assistant Registrar for Scheduling

Loyola University New Orleans; New Orleans (LA); On-site; USD 55,000 - 85,000; Full time

Job summary

Loyola University New Orleans is seeking an Associate Registrar for Scheduling to provide subject-matter expertise in academic calendars, class scheduling, space management, and transfer course articulations. The role supports planning, data presentation, and collaboration across colleges.

The position requires a bachelor’s degree and 2+ years in higher education administration, with strong Microsoft/Google productivity tools proficiency and excellent communication skills.

Qualifications

• Proficiency in Microsoft and Google products (Excel, Word, Gmail, Sheets, Docs).
• Ability to work independently and in a team, multi-task effectively.
• Excellent interpersonal and communication skills.

Responsibilities

• Maintain university academic calendars and coordinate class scheduling.
• Manage scheduling software and act as primary contact for scheduling systems.
• Schedule classes and events in a space-constrained environment with conflict-free planning.
• Support the Registrar’s Office and Student Affairs on special projects.
• Coordinate with colleges on scheduling and space data; present findings as needed.
• Assist with transfer course articulations and front-desk duties as needed.

Job description

Description

Reporting to the University Registrar, the Associate Registrar for Scheduling provides subject matter expertise in the areas of academic calendars, class scheduling, space management, and transfer course articulations.

Examples of Duties

• Maintain university academic calendars
• Manage university scheduling software and serve as primary contact for university scheduling software
• Schedule classes needing space in the university classroom pool in a conflict free manner
• Schedule events for departments and faculty in a conflict free manner
• Assist the Registrar’s Office and Student Affairs in general with any special projects as needed or determined by the University Registrar and/or Vice President of Student Affairs
• Serve as primary backup for the Associate Registrar and Assistant Registrar for Course Management
• Ensure compliance with courses meeting minimum instructional time
• Coordinate with colleges on academic scheduling
• Present to individual colleges and the university at large on scheduling and space data as requested
• Manage global transfer course articulations
• Support front desk, answering phones and assisting walk-ins as needed
• Serve on committees as needed
• Serve on faculty senate as needed on a rolling basis
• Other duties as assigned

Typical Qualifications

• Minimum Bachelor’s Degree in an appropriate discipline. Course work related to Education Public Administration or Data Analytics preferred.
• A minimum of two years related administrative higher education program and student support experience.
• Proficiency in Microsoft and Google products, such as Microsoft Excel, Microsoft Word, GMAIL, Google Sheets, and Google Docs.
• Ability to work independently, as well as part of a team, and multi-task efficiently and effectively.
• Excellent interpersonal and communication skills.

Additional Desirable Qualifications

• Knowledge of higher education accreditation standards and reporting responsibilities.
• Knowledge of federal, state, and institutional higher education policies and practices.
• Prior experience working with university ERP systems, especially Ellucian Colleague.

Physical Requirements

Ability to perform job duties with or without reasonable accommodations.

Campus Security Act Information

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an annual security report. That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police. University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Equal Opportunity Employer

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions.

At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.