Assistant Registrar

Ivy Tech Community College of Indiana; Evansville (IN); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Retirement plan

Paid time off

Education benefits

Job summary

Ivy Tech Evansville seeks an Assistant Registrar to manage the essential registration function and administer the creation and maintenance of student permanent academic and administrative records. This role assures the integrity, security, condition and access to these records and supervises the issuance of official documents under the general direction of the Registrar.

The position supports graduation processing, transfer credit evaluations, and end-of-term activities while supervising

Qualifications

• Bachelor's degree and three years of relevant experience.
• Proficient in Excel and comfortable with computer technology.
• Ability to maintain effective working relationships with the public and other employees.
• Ability to work independently and exercise responsible judgment.
• Must be customer-oriented, a self-starter, well organized and able to work independently.

Responsibilities

• Assist Registrar with enforcing policies and procedures related to records, registration, and academic compliance.
• Assist Registrar with student processes pertaining to graduation including but not limited to: creating and updating database of potential graduates, updating student information on the BANNER System as graduation applications are submitted, responds and track graduation applications.
• Schedule work hours and supervise work-study students who report to the Office of the Registrar.
• Process records and oversee transfer credit evaluations as needed.
• Oversee document imaging processes.
• Assists the Registrar in end of term processes.
• Processes Office of Registrar forms.
• Responds to phone and in-person inquiries from students, parents and the general public.
• Process requests for academic transcripts.
• Assists in preparing various reports.

Skills

Excel proficiency

Customer service

Independent work

Organized

Education

Bachelor's degree

Job description

Ivy Tech Evansville seeks an Assistant Registrar to manage the essential registration function and administer the creation and maintenance of student permanent academic and administrative records. this role assures the integrity, security, condition and access to these records and supervises the issuance of official documents under the general direction of the Registrar.

Essential Responsibilities:

• Assist Registrar with enforcing policies and procedures related to records, registration, and academic compliance.
• Assist Registrar with student processes pertaining to graduation including but not limited to: creating and updating database of potential graduates, updating student information on the BANNER System as graduation applications are submitted, responds and track graduation applications.
• Schedule work hours and supervise work-study students who report to the Office of the Registrar.
• Process records and oversee transfer credit evaluations as needed.
• Oversee document imaging processes.
• Assists the Registrar in end of term processes.
• Processes Office of Registrar forms.
• Responds to phone and in-person inquiries from students, parents and the general public.
• Process requests for academic transcripts.
• Assists in preparing various reports.

Other Responsibilities:

• Serve as a back up to the Registrar
• Serve on the graduation committee
• Attend meetings as required

Hiring Range: This is role is budgeted between $43,000-$48,000 per year.

Work Hours: Typical business work hours, may be adjusted during peak times.

Minimum Qualifications:

• Bachelors degree and three years of relevant experience.
• Proficient in Excel and comfortable with computer technology.
• Ability to maintain effective working relationships with the public and other employees.
• Ability to work independently and exercise responsible judgment.
• Must be customer-oriented, a self-starter, well organized and able to work independently.

Preferred Qualifications:

• Previous experience in higher education.

Benefits package includes:

• Health & Wellness
• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work-Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)

Additional Perks:

• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future... because when our employees thrive, our students and communities thrive too.

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you'll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements.

As Indiana's only full-fledged community college, we're deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way.

No matter your role, you'll be valued, supported, and inspired because here, people come first.

Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together.

Join a team where your work matters. Discover your potential. Make your impact.

Ivy Tech is the largest singly accredited community college system in the nation.

Providing education across Indiana, we motivate and inspire students as they pursue their futures.

To achieve this, it takes a community of over 6,500 employees in 75 locations.

Competitive benefits and professional development programs

The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace