Assistant Director, Graduate Enrollment

Xavier; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health, dental, vision insurance

HSA/FSA options

Life and long-term disability

Retirement savings plan

Paid time off (vacation, sick leave, :

Tuition remission for employees and/de

Job summary

Xavier University is seeking an Assistant Director for Graduate Enrollment to recruit and enroll prospective students across graduate programs, certificates, online and doctoral degrees. The role drives enrollment, builds relationships with regional employers, and partners with academic leaders to articulate Xavier's program value.

The position requires a Bachelor's degree, sales/recruitment experience, CRM proficiency, and willingness to travel and work flexible hours.

Qualifications

• Bachelor’s degree required; experience in sales, recruitment, or admissions preferred.
• Proven ability to build relationships and influence decisions with measurable results.
• Strong written and verbal communication, presentation, and negotiation skills.
• Proficiency with CRM, digital tools, and data-informed recruitment practices.
• Ability to manage multiple programs and collaborate across departments.

Responsibilities

• Develop graduate recruitment and enrollment strategies for an assigned portfolio.
• Engage prospects through emails, calls, texts, virtual meetings, and events.
• Track progress with CRM metrics and meet enrollment goals.
• Collaborate with program directors and external partners to position Xavier’s programs.
• Represent Xavier at recruitment events, including evenings and weekends.

Skills

Sales experience

Recruitment

Business development

CRM systems

Digital communication

Data-informed recruitment

Relationship management

Communication skills

Presentation

Negotiation

Education

Bachelor’s degree

Tools

CRM systems

Job description

Assistant Director, Graduate Enrollment# Faculty & Staff Careers## Assistant Director, Graduate EnrollmentApply: Cincinnati, OH: Full time: Posted Yesterday: JR100942## **Current Xavier University employees** **must apply to the internal career site by logging into Workday**Assistant Director, Graduate EnrollmentXavier University is seeking a dynamic and relationship-driven Assistant Director for Graduate Recruitment to serve as a key ambassador for our graduate programs and guide prospective students through every stage of the enrollment journey. The Assistant Director for Graduate Recruitment is responsible for recruiting and enrolling prospective students across Xavier University’s portfolio of graduate programs, including certificates, online programs, professional programs, and doctoral degrees. Reporting to the Executive Director for Graduate Enrollment, this individual serves as a front-line recruitment and business development professional, guiding prospective students from initial inquiry through confirmation of enrollment. The recruiter partners closely with academic program directors, university colleagues, and external vendors to articulate the value of Xavier’s graduate programs, build strong prospect relationships, and convert interest into enrollment. This hands-on role requires a proactive, sales-oriented approach, a strong understanding of the competitive marketplace, and the ability to communicate compelling reasons for students to choose Xavier. **JOB RESPONSIBILITIES:** 1. Graduate Recruitment & Enrollment Conversion • Manage the recruitment and enrollment funnel for an assigned portfolio of graduate programs, guiding prospective students from initial inquiry through application, admission, and confirmation of enrollment. • Proactively engage prospects through personalized email, phone, text messaging, virtual meetings, recruitment events, and other outreach strategies to build relationships and advance enrollment decisions. • Maintain consistent, timely follow-up with prospective students, identify barriers to enrollment, and develop strategies to improve engagement, application completion, and conversion. • Meet established recruitment activity, pipeline development, and enrollment goals using CRM systems and performance metrics to monitor progress and results. 2. Program Value Proposition & Competitive Positioning • Develop a strong understanding of assigned graduate programs and articulate compelling, program-specific value propositions that differentiate Xavier from competing institutions. • Communicate the benefits of Xavier’s graduate education, including academic quality, career advancement, flexibility, affordability, professional outcomes, and the university’s distinctive Jesuit mission. • Collaborate with academic program directors, Deans, and faculty to understand program strengths, market demand, student needs, and career opportunities, translating these insights into effective recruitment conversations. • Maintain working knowledge of all graduate programs to provide backup recruitment coverage, support team-wide initiatives, and ensure a consistent prospective student experience. 3. Business Development, Marketing & Partnerships • Identify and cultivate relationships with regional employers, corporations, nonprofit organizations, and community partners to expand graduate recruitment pipelines and enrollment opportunities. • Collaborate with Marketing & Communications and academic partners to strengthen program websites, recruitment materials, email communications, and other prospect-facing content to support engagement and conversion. • Coordinate with third-party marketing and recruitment vendors to execute outreach strategies, support recruitment initiatives, and evaluate effectiveness. • Represent Xavier at graduate recruitment events, employer meetings, information sessions, and other engagement opportunities, including occasional evening and weekend commitments. 4. Team Collaboration & Student Transition • Work collaboratively with the Executive Director for Graduate Enrollment, fellow recruiters, academic units, and university partners to achieve shared enrollment objectives and maintain effective recruitment coverage. • Ensure accurate CRM documentation, reliable prospect tracking, and a smooth handoff to the Student Success team following confirmation of enrollment. Student Success assumes responsibility for registration and ongoing follow-up through the start of the program.• As a member of the Graduate recruitment team, this individual's results will have a major impact on Xavier's overall enrollment and university revenues. This is a primary sales position and results are needed in order to support university revenues. **QUALIFICATIONS**: * Bachelor’s degree required.* Experience in sales, recruitment, business development, admissions, or relationship management; higher education experience preferred.* Demonstrated ability to build relationships, communicate value propositions, influence decisions, and achieve measurable results.* Strong written and verbal communication, presentation, negotiation, and follow-up skills.* Proficiency with CRM systems, digital communication tools, and data-informed recruitment practices.* Ability to manage a broad portfolio of programs, collaborate across departments, and adapt to changing priorities in a team-oriented environment.* Willingness to travel locally or regionally as needed and work occasional evenings and weekends. To ensure consideration, qualified/interested applicants must submit a cover letter and resume on Xavier University's website. Review of applications will start on **November 16, 2026** and applications will be accepted until the position closes at the University’s discretion.Candidates selected for the final stages of the interview process will be asked to provide the names and contact information of three professional references.Xavier University is part of the 500-year-old Jesuit Catholic tradition of academic excellence in the liberal arts. Guided by our mission and values, we welcome and support members from diverse backgrounds and life experiences. We unreservedly commit to open and free inquiry, deliberately seek out multiple perspectives, and create a campus where everyone feels a sense of belonging. Our campus is located in the vibrant and thriving city of Cincinnati, which has an array of neighborhoods and activities to suit many interests.Benefits - applies only to full-time positions:Xavier University offers a wide array of complementary and affordable benefit options to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and employment class:* Comprehensive insurance plans including medical, dental, vision and prescription coverage.* Tax advantaged accounts including health savings accounts, flexible spending accounts, and dependent care account.* Financial security via life and long-term disability insurance, accident and illness insurance, and retirement savings plans.* Generous paid time off work options including vacation, sick leave and holidays.* Tuition remission for employees and their eligible dependents.Thank you for your interest in joining our university community. At Xavier University, we are more than an academic institution — we are a mission-driven community grounded in the Ignatian tradition. Our values of reflection, service, and the pursuit of justice inspire everything we do, from our teaching and research to the way we treat one another. We believe in the power of collaboration, and we cultivate an environment where every voice is valued and diverse perspectives enrich our shared work. Our faculty, staff, and students form a vibrant, inclusive community united by a commitment to excellence, compassion, and a greater good. Whether you're applying for your first role in higher education or bringing years of experience, we invite you to explore how your journey might align with ours. Come be a part of something meaningful.