Assistant Property Manager & Leasing Agent

Novak Construction; Chicago (IL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Disability, life and AD&D insurance

401(k) plan with company match

EAP

Job summary

Novak Construction and Galewood Residential in Chicago, IL seek an Assistant Property Manager & Leasing Agent to oversee a brand-new 125-unit community with 25 townhomes. You will coordinate with facilities, manage leasing operations during lease-up, and ensure top-notch resident services from day one.

Key duties include enforcing lease terms, guiding applications to our 3rd party vendor ApproveShield, and coordinating move-ins once residents are approved, while maintaining strong vendor

Qualifications

• Minimum 2 years of residential property management experience.
• Experience managing new construction or lease-up properties is a plus.
• Proficiency with AppFolio is required.
• Active Illinois Leasing License is required.
• Strong organizational, communication, and problem-solving skills.
• Customer-focused and solutions-oriented mindset.
• Ability to lead staff and manage vendor relationships effectively.
• Familiarity with leasing processes and renewals is a plus.
• Comfortable working in a pet-friendly environment on site.

Responsibilities

• Coordinate with facilities and vendors to maintain essential services.
• Manage building systems, including door fob access and vendor connectivity.
• Collaborate with vendors during lease-up; prepare leases and coordinate move-ins.
• Assign parking, distribute tenant notices, and handle resident communications.
• Supervise on-site Facilities Manager.
• Maintain records in AppFolio and ensure resident satisfaction.
• Enforce lease terms while maintaining a positive resident experience.
• Partner with ownership to identify and implement operational solutions.

Skills

Property management

Vendor coordination

Customer service

AppFolio

Leasing license

Tools

AppFolio

Job description

Assistant Property Manager & Leasing Agent

Galewood Residential is seeking an Assistant Property Manager & Leasing Agent to oversee operations of our brand-new residential community. This is an exciting opportunity for a detail-oriented and customer-focused professional to establish themselves in a new development that is currently 70% leased.

The initial Lease Up is managed by our lease-up partner; our contract is complete when they reach 93% leased. The Assistant Property Manager / Leasing Agent will focus on operational setup, resident experience, and vendor coordination, with leasing responsibilities added after the 93% leased goal is reached.

About Novak Construction & Galewood Residential

Novak Construction, founded in 1980 and headquartered in Chicago, is a premier national general contractor, developer, and construction management firm. Novak specializes in delivering complex, high-profile projects across retail, industrial, institutional, healthcare, and mixed-use sectors. With decades of experience and a strong commitment to quality and community, Novak has expanded its portfolio to include residential developments that reflect its dedication to craftsmanship, long-term value, and resident satisfaction.

Galewood Residential, owned and developed by Novak Development, is a new multifamily community featuring a 125-unit modern apartment building and 25 spacious townhomes located in Chicago’s Galewood neighborhood. Developed and managed by an experienced residential team, Galewood Residential combines elevated living with community-focused design. Our mission is to create a well-managed, welcoming, and pet-friendly environment for residents from the very first day of occupancy.

Key Responsibilities

• Coordinate with facilities and vendors to maintain essential services
• Manage building systems, including door fob access and vendor connectivity
• Collaborate with vendors during lease-up phase; prepare leases, guide applications to our 3rd party vendor ApproveShield, and coordinate move-ins once residents are approved
• Assign parking, distribute tenant notices, and handle resident communications
• Supervise on-site Facilities Manager
• Maintain accurate records in property management software (AppFolio)
• Ensure excellent customer service and resolve resident concerns professionally and promptly
• Enforce lease terms and community policies while maintaining a positive resident experience
• Partner with ownership and leadership to proactively identify and implement operational solutions

Qualifications

• Minimum 2 years of residential property management experience preferred
• Experience managing new construction or lease-up properties a plus
• Proficiency with AppFolio required
• Must hold an active Illinois Leasing License
• Strong organizational, communication, and problem-solving skills
• Customer-focused and solutions-oriented mindset
• Ability to lead staff and manage vendor relationships effectively
• Capable of enforcing lease terms while maintaining positive resident relations
• Familiarity with leasing processes and renewals (experience in leasing is a plus)
• Must be comfortable working in a pet-friendly environment (dogs on site)

Compensation & Benefits

• $55,000-$65,000 annual base salary plus commission for new leases (once Lease Up vendor completes their contract) and renewals
• Eligible for a performance-based bonus as part of our annual performance review process
• Comprehensive benefits package includes:
  • Medical, dental and vision insurance
  • Complimentary disability, life and AD&D insurance
  • 401(k) plan with company match
  • Accident and critical Illness insurance
  • Complimentary Employee Assistance Program (EAP)

Equal Opportunity Employer

Novak Construction provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or genetic information.