Assistant Property Manager: Elevate Tenant & Vendor Ops

ADP, Inc.; San Antonio (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

ADP, Inc. is seeking an Assistant Property Manager in San Antonio, TX to support the Property Manager in day-to-day operations of commercial properties. The role involves tenant and vendor file management, invoicing, and coordinating maintenance across multiple properties.

The ideal candidate has at least 3 years of property management experience, is proficient in Word/Excel, and familiar with Yardi. This on-site role requires strong communication and customer service skills.

Qualifications

• HS Diploma or GED; some college.
• Familiarity with Yardi a plus.
• Minimum of 3 years experience in property management or property management accounting.
• Proficiency in Word and Excel.
• Knowledge of commercial property management procedures, including facilities, services, maintenance, repairs and construction.

Responsibilities

• Creates and maintains tenant and vendor files.
• Administers tenant invoicing and rent collection procedures.
• Reviews and prepares invoices for payment.
• Utilizes a tenant request and PM work order system to manage day-to-day operations.
• Communicates with the Commercial Property Manager and team on issues with buildings, tenants or vendors.
• Handles phone calls from vendors and tenants and responds promptly to needs.
• Provides timely, quality customer service to tenants, vendors and contractors.
• Proactively addresses items and issues that may arise.
• Meets with vendors and contractors in the field and oversees their work.
• Orders products from vendors and oversees installations.
• Completes monthly property observation reports.
• Maintains all commercial financial and tenant information.
• Creates and maintains Tenant Lease Abstract Files and forwards changes to finance.
• Creates Vendor/Owner Contracts, obtaining signatures, W-9 and insurance information.

Skills

MS Word

MS Excel

Education

HS Diploma or GED; some college

Tools

Yardi

Job description

ADP, Inc. is seeking an Assistant Property Manager in San Antonio, TX to support the Property Manager in day-to-day operations of commercial properties. The role involves tenant and vendor file management, invoicing, and coordinating maintenance across multiple properties.

The ideal candidate has at least 3 years of property management experience, is proficient in Word/Excel, and familiar with Yardi. This on-site role requires strong communication and customer service skills.