Assistant Property Manager (Commercial)

NRI Staffing Inc.; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Job summary

NRI Staffing Inc. seeks an Assistant Property Manager to support day‑to‑day operations of a premier Class A office property in downtown Washington, DC.

You will work with tenants, vendors, engineering, leasing, accounting and leadership to manage operations, finance, tenant service and reporting across the portfolio. The role reports to the Senior Property Manager and involves hands‑on work in budgeting, invoicing, rent collection, lease administration and property maintenance to uphold high

Responsibilities

• Assist with developing and administering annual operating budgets.
• Review and approve invoices and payables per approved budgets and company procedures.
• Partner with accounting to review financial statements, analyze variances, and resolve discrepancies.
• Monitor rent collections, follow up on delinquencies, and assist with default‑related processes.
• Coordinate tenant move‑ins and move‑outs per lease requirements and building procedures.
• Maintain current lease abstracts and support tenant compliance across internal teams.
• Track lease expirations, renewals, expansions, and other leasing activity.
• Be a responsive, professional point of contact who keeps tenant satisfaction high.
• Monitor the work‑order system daily to make sure requests are logged, assigned, and completed.
• Run and review open, aging, response‑time and completion‑time reports, and escallate recurring issues.
• Coordinate with engineering and vendors for timely completion of service requests.
• Maintain accurate work‑order records for tenant billing, audits, and ownership reporting.
• Conduct regular property inspections to identify maintenance needs and uphold building standards.
• Coordinate routine maintenance, vendor scheduling, and follow‑up.
• Maintain property documentation, including site plans, vendor contracts, and insurance records.
• Collaborate with engineering on building systems, vendor oversight , and ESG initiatives.
• Follow up with vendors on Certificate of Insurance (COI) compliance.
• Assist with tenant improvements and capital projects, including proposal collection and schedule tracking.
• Support emergency‑preparedness planning and risk‑mitigation procedures.
• Help monitor safety standards and compliance with local, state, and federal requirements.
• Prepare operational reports, tenant updates, and project‑status reports for the Senior Property Manager.
• Assist with recurring reports , checklists , and documentation for leadership and ownership review.
• Provide operations, tenant service, and overall reports for other portfolio? properties as assigned.

Job description

We are looking for an Assistant Property Manager to support the day-to-day management of a premier Class A office property in downtown Washington, DC, including street-level retail space. Reporting to the Senior Property Manager, you’ll have a hands‑on role across operations, finance, tenant service, and reporting, with support responsibilities for additional assets in the portfolio. You’ll work directly with tenants, vendors, engineering, leasing, accounting and leadership, gaining broad exposure to every part of managing a trophy asset.

Responsibilities

• Assist with developing and administering annual operating budgets.
• Review and approve invoices and payables per approved budgets and company procedures.
• Partner with accounting to review financial statements, analyze variances, and resolve discrepancies.
• Monitor rent collections, follow up on delinquencies, and assist with default‑related processes.
• Coordinate tenant move‑ins and move‑outs per lease requirements and building procedures.
• Maintain current lease abstracts and support tenant compliance across internal teams.
• Track lease expirations, renewals, expansions, and other leasing activity.
• Be a responsive, professional point of contact who keeps tenant satisfaction high.
• Monitor the work‑order system daily to make sure requests are logged, assigned, and completed.
• Run and review open, aging, response‑time and completion‑time reports, and escallate recurring issues.
• Coordinate with engineering and vendors for timely completion of service requests.
• Maintain accurate work‑order records for tenant billing, audits, and ownership reporting.
• Conduct regular property inspections to identify maintenance needs and uphold building standards.
• Coordinate routine maintenance, vendor scheduling, and follow‑up.
• Maintain property documentation, including site plans, vendor contracts, and insurance records.
• Collaborate with engineering on building systems, vendor oversight , and ESG initiatives.
• Follow up with vendors on Certificate of Insurance (COI) compliance.
• Assist with tenant improvements and capital projects, including proposal collection and schedule tracking.
• Support emergency‑preparedness planning and risk‑mitigation procedures.
• Help monitor safety standards and compliance with local, state, and federal requirements.
• Prepare operational reports, tenant updates, and project‑status reports for the Senior Property Manager.
• Assist with recurring reports , checklists , and documentation for leadership and ownership review.
• Provide operations, tenant service, and overall reports for other portfolio? properties as assigned.