Assistant Property Manager

Oxford Properties Group; Washington (District of Columbia); On-site; USD 65,000 - 85,000; Full time

Job summary

Join Oxford Properties Group as an Assistant Property Manager, where you'll play a vital role in managing properties and ensuring exceptional customer service. This entry-level position is ideal for individuals looking to grow in the real estate sector, offering a competitive salary and an inclusive work environment.

Qualifications

• Experience in property management or a related field preferred.
• Strong customer service skills.
• Ability to manage financial processes and oversee property operations.

Responsibilities

• Provide world-class customer service to tenants and customers.
• Oversee day-to-day operations, including maintenance and vendor management.
• Manage financial processes such as accounts receivable and budgeting.

Skills

Customer relationship management

Operations management

Financial management

Administrative skills

Emergency response training

Job description

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Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

You will be a key onsite representative of the Oxford property management team in day-to-day operations. The Assistant Property Manager will provide world class customer service to tenants and customers. You will be responsible for the overall Accounts Receivable and Accounts Payable process (applying cash, working in JDE, coding invoices, etc.). The position will also be responsible for property operations including but not limited to monitoring the work order system, contracts, maintaining customer and vendor relationships, lease and vendor files, COI’s, property tours, etc. Serve as liaison between customers, vendors, corporate/regional and leasing personnel.

As a member of this team, you will be responsible for:

Customer Service

• Customer relationship management; overseeing scheduling of tenant events and meetings, formal and informal tenant meetings; coordinating tenant construction; performing regular tenant greetings in the lobby.
  
  

Operations

• Providing day to day operations management of the assigned property or properties; directing the activities of workers engaged in operating and maintaining the facilities and equipment in the office building; ensuring quality of operating services, both internal (i.e. engineering, construction) and third party (i.e. landscape, janitorial);
• Overseeing the daily maintenance, upkeep and conditions of assigned property or properties; performing regular building tours at various times/days to ensure smooth operations, cleaning, security, and snow removal management; managing building vendors (meetings, contract review, and coordination);
• Work order management-responsible for managing the process; closing work order requests, billing work orders, verifying work orders and providing billing information; following up with tenant, vendors on completed work orders;
• Providing support and assistance to leasing; ensuring lease requirements are adhered to; monitoring vacant space;
• Participating in Emergency Response (training, annual building evacuation) as directed; assuring that life safety programs are in place and meet all company guidelines and legal requirements for tenants and employees of assigned building(s).
  
  

Financial

• Reviewing annual operating and tax true ups; preparing monthly utility billings; preparing the annual operating budget; creating and managing property budgets; reviewing monthly and YTD GL; completing monthly accruals, variance reports, and quarterly forecasts; coding invoices in OTAP for payment;
• Accounts receivables, managing collections and maintaining AR files; generating monthly recurring billings statements, entering tenant billings in JDE, applying cash in JDE.
  
  

Administrative

• Preparing tenant communications and responding to customer emails, requests or issues as required; scheduling and attend customer meetings; maintaining customer contacts and emergency response information; monitoring and maintaining tenant and vendor COI’s; preparing vendor contracts; coordinating tenant events; general administrative duties (mail, office management, scheduling, filing, etc.); additional duties as required.
  
  

The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set.

Primary location: District of Columbia

Primary Location Base Pay Range: $65,000.00 - $85,000.00

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

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