Assistant Property Manager

Coastline Equity; Temecula (CA); On-site; USD 37,000 - 42,000; Full time

Job summary

Coastline Equity is seeking an Assistant Property Manager in Temecula, CA. This role is crucial in delivering quality service to tenants and requires strong communication and organizational skills. As a key member of the property management team, you will handle tenant interactions, coordinate maintenance, and assist in ensuring regulatory compliance, contributing directly to tenant satisfaction and operational efficiency.

Benefits

Paid Time Off

Medical, dental, and vision insurance

401(k) plan

Training & Development

Qualifications

• 1+ years of customer service experience in a high-volume environment.
• Strong communication and organizational skills required.
• Interest in real estate and obtaining a California Real Estate License within two years.

Responsibilities

• Serve as a point of contact for tenants and vendors.
• Coordinate maintenance services and ensure compliance with regulations.
• Assist with tenancy and rent management processes.

Skills

Problem Solving

Communication

Customer Service Focus

Time Management

Tech & AI Readiness

Education

California Real Estate License

Tools

Microsoft Office Suite

AppFolio

Job description

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This range is provided by Coastline Equity. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$37,440.00/yr - $41,600.00/yr

Pay Rate

Between $18 - $20 hourly

Summary & Objectives

As an Assistant Property Manager at Coastline Equity, you will play a pivotal role in delivering high-quality service and care to our tenants and supporting the property management team with daily operations. You will partner closely with a Senior Property Manager to ensure our properties are compliant, well-maintained, and efficiently operated. With a focus on tenant satisfaction, vendor coordination, and operational excellence, your work will directly impact the performance of the properties and the experience of our residents.

We're looking for someone with a growth mindset, an eye for process improvement, and a passion for turning challenges into opportunities. This role is ideal for a detail-oriented, action-driven professional looking to learn, grow, and make a difference in a dynamic and supportive environment of real estate.

Key Responsibilities & Functions

• Tenant & Vendor Communication
• Serve as a point of contact for tenant and vendor needs, ensuring all interactions reflect a Customer First attitude
• Respond to phone calls, voicemails, and emails promptly and professionally
• Handle after-hours and emergency on-call duties, providing responsive service during high-stress moments
• Maintenance Coordination
• Collaborate with Senior Property Manager to ensure timely and high-quality maintenance services
• Bid, schedule, and follow up on all repair work, maintaining documentation in AppFolio
• Conduct move-in, move-out, and routine inspections to ensure habitability and safety
• Assist with vendor insurance documentation coordination and ensure vendors are approved for work
• Tenant & Rent Management
• Support rent collection processes including delinquency follow-ups and rental agreement enforcement
• Prepare and manage related documentation for proceedings when needed
• Help manage and verify rent rolls and ensure all tenant-related documentation is accurate
• Administrative Operations
• Submit invoices for A/P processing, track vendor payments, and manage invoice-related documentation
• Maintain complete and accurate tenant, vendor, and maintenance files in AppFolio
• Oversee key tracking systems and ensure physical and digital organization is maintained
• Assist with scheduling appointments with prospective tenants, vendors, and internal teams
• Technology & Efficiency Improvements
• Leverage property management tools such as AppFolio for work order tracking, documentation, and calendar/task management
• Identify areas for process improvement through technology and workflow automation, including AI
• Stay current on industry-related systems and software updates
• Collaboration & Compliance
• Maintain a collaborative relationship with the Senior Property Manager and other departments
• Help ensure regulatory compliance, maintain clean and safe work areas, and support property safety practices
• Participate in internal initiatives to improve operations, documentation, and interdepartmental workflows
  
  
  

Requirements

Skills & Competencies

• Problem Solving: Addresses challenges with creativity and resourcefulness
• Action-Oriented: Tackles daily operations with energy and a get-it-done mindset
• Communication: Clear, respectful, and consistent in both written and verbal interactions
• Calendar & Task Management: Keeps schedules and to-do lists on track with strong attention to detail
• Risk Awareness: Recognizes potential issues and takes proactive steps to mitigate them
• Customer Service Focus: Understands the importance of tenant retention and positive vendor relations
• Tech & AI Readiness: Comfortable using digital tools and exploring new platforms for efficiency
  
  
  

Required Qualifications

• 1+ years of customer service experience in a fast-paced or high-volume environment
• Strong organizational and verbal/written communication skills
• Demonstrated ability to multitask and manage a full task list with prioritization
• Interest in real estate and obtaining a California Real Estate License within the two year
• Comfort with emergent and high-pressure situations, including emergency response
• Proficiency in Microsoft Office Suite
  
  
  

Preferred Qualifications

• Prior experience in property management, leasing, maintenance coordination, or inspections
• Familiarity with property management software, preferably AppFolio
• Understanding of rent collection processes, lease enforcement, and rental documentation
• Experience submitting A/P invoices and managing basic property-level reporting
• Basic knowledge of insurance documentation, work order labor tracking, or rental proceedings
  
  
  

What we are looking for:

We want a driven, adaptable, and curious team player with a passion for supporting tenants, solving problems, and getting things done. You'll do well in this role if you:

• Thrive in a fast-paced, ever-changing environment
• Are excited to explore new tools, including AI-powered platforms
• Believe in taking initiative and following through with excellence
• Want to build a long-term career in real estate through hands-on learning
• Value being part of a collaborative and supportive team
  
  
  

Why join the Coastline Equity team?

Coastline Equity is a people-first company dedicated to delivering exceptional property management services through equity, customer commitment, and constant innovation. When you join our team, you'll:

• Receive direct mentorship and real-time coaching
• Gain access to modern systems that support smarter work
• Be part of a culture that values growth and continuous learning
• Contribute to a company where "Equity for All," "Customer First," and "Growth & Innovation" are not just slogans they're how we operate every day
  
  
  

Benefits

• Paid Time Off
• Medical, dental, and vision insurance
• 401(k) plan
• Training & Development

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service

• Industries

  IT Services and IT Consulting

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