Assistant Property Manager

Arthaus-Management; Oakland (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Arthaus-Management is expanding with an Assistant Property Manager role to support day-to-day operations across our growing portfolio. Working with the Property Manager, you will enhance resident experience by handling inquiries, coordinating maintenance, and ensuring smooth administrative workflows.

This position emphasizes attention to detail, organization, and teamwork to drive property performance and owner satisfaction as the company scales. On-site in Oakland.

Responsibilities

• Address and resolve resident questions, concerns, and complaints in a timely and professional manner.
• Coordinate with maintenance teams or vendors to service requests.
• Assist with rent collections, budgets, and account tracking.
• Help ensure inspections and turnover processes meet company standards.
• Collaborate with owners and leadership on project updates.

Job description

The expanded ArtHaus Properties operating company is a wholly owned subsidiary of Arthaus Partners, purpose-built to manage and scale our vertically integrated residential platform. This role offers a rare opportunity to help shape the future of operations at a company on the verge of doubling its footprint, bringing structure, innovation, and excellence to a portfolio with significant near-term growth ahead. It’s an exciting moment to lead, build, and leave your mark.

The Assistant Property Manager (APM) plays a vital role in supporting the day-to-day operations and overall success of our properties. Working closely with the Property Manager, the APM ensures an exceptional living experience for residents by addressing concerns professionally, coordinating timely maintenance and inspections, and efficiently managing administrative tasks. With strong attention to detail and organizational skills, the APM contributes significantly to resident satisfaction, property upkeep, and operational excellence, helping to drive the property's financial performance and overall appeal.

Primary Responsibilities

1. Resident Relations & Service

• Address and resolve resident questions, concerns, and complaints in a timely and professional manner.
• Field service requests and ensure appropriate coordination with maintenance teams or vendors.
• Support the Property Manager by reporting resident issues, property conditions, or service needs.

2. Maintenance & Inspections

• Coordinate and follow up on routine maintenance and apartment turnover work.
• Conduct move-in and move-out inspections with tenants.
• Schedule and perform annual unit compliance inspections.
• Maintain current knowledge of assigned properties and ensure conditions meet company standards.

3. Administrative Operations

• Maintain organized and updated resident files, records, and documentation.
• Assist with rent collections, budgets, tenant notices, and account tracking.
• Coordinate with internal teams, vendors, and external partners on service needs and special projects.

Secondary Responsibilities

1. Operational Support

• Assist with general office duties such as document preparation, filing, or correspondence.
• Work collaboratively with team members to support ownership objectives and resident satisfaction.
• Identify and communicate value-add opportunities to improve property performance or appeal.

2. Leasing & Compliance Coordination

• May assist in the preparation or review of leasing documentation as needed.
• Ensure adherence to regulatory and internal compliance requirements during inspections and turnovers.

3. Owner & Stakeholder Communication

• Collaborate with property owners, vendors, and internal leadership on project updates or escalated issues.
• Represent the company in a professional manner in all communications and activities.

4. Other

• Other tasks as assigned on an as needed basis to help achieve goals of the DEPARTMENT
• Other tasks as assigned and in coordination with other departments to achieve greater company goals and objectives.