Assistant Property Manager

Cushman & Wakefield; Oak Brook (IL); On-site; USD 72,000 - 85,000; Full time

Job summary

A leading company in real estate is seeking an Assistant Property Manager to support property administration, manage tenant relations, and ensure efficient operations. The role requires strong communication skills and a customer service orientation. Ideal candidates will have experience in property management and proficiency in Microsoft Office. Competitive salary and comprehensive benefits are offered.

Benefits

Comprehensive benefits

Qualifications

• At least 1 year in real estate property management or related field.

Responsibilities

• Provide administrative support including phone support, reports, filing, and correspondence.
• Assist with lease administration, including abstracting leases and maintaining the database.
• Conduct regular property inspections with service providers.

Skills

Customer service orientation

Organization and time management

Strong communication skills

Initiative and multitasking

Sense of urgency

Education

High school diploma/GED

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

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Job Description Summary

The Assistant Property Manager is responsible for assisting in all areas defined as a part of the Sr. Assistant Property Manager job description, as well as performing property administrator job duties if there is no property administrator role on the team. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants and clients.

Job Title

Assistant Property Manager

Responsibilities

• Provide administrative support including phone support, reports, filing, and correspondence; coordinate office supplies if no property administrator is present.
• Assist with lease administration, including abstracting leases and maintaining the database.
• Maintain organized property files, including leases and contracts.
• Prepare bid proposals and service contracts.
• Manage aging reports, follow up on delinquencies per policies.
• Process invoices with proper backup according to procedures.
• Coordinate tenant move-ins and move-outs, including furniture logistics.
• Oversee maintenance of work order and purchase order systems.
• Develop and maintain tenant service programs and ensure tenant information is current.
• Update office procedures in the Operations Manual.
• Ensure Certificates of Insurance are current for tenants and vendors.
• Review and approve staff hours, expense reports, and check requests.
• Process tenant bill-backs timely.
• Assist in budget preparation, financial reports, and bank deposits.
• Conduct regular property inspections with service providers.
• Oversee performance of service contractors.

Key Competencies

• Customer service orientation
• Organization and time management
• Strong communication skills
• Initiative and multitasking
• Sense of urgency

Minimum Education

• High school diploma/GED; Bachelor’s degree preferred

Experience

• At least 1 year in real estate property management or related field

Additional Skills

• Proficiency in Microsoft Office Suite
• Ability to meet deadlines and demonstrate initiative

Work Environment

Professional office setting with travel between properties under varying weather conditions.

Physical Demands

Standing, walking, ascending stairs, outdoor travel, and operating office machinery are required.

Equal Opportunity Statement

C&W provides equal employment opportunities and affirmative action for all applicants and employees without discrimination.

Additional Information

This job description is not exhaustive; duties may change. Compensation ranges from $72,250 to $85,000. Cushman & Wakefield offers comprehensive benefits and a competitive salary based on experience and location.