Assistant Property Manager

Zenith; New York (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

Zenith is seeking an Assistant Property Manager to support the daily operations of a national industrial outdoor storage portfolio. The role emphasizes tenant coordination, vendor management, and ensuring financial and lease administration accuracy across properties.

You will liaise with tenants and local teams, build a network of qualified vendors, and assist with budgeting, reporting, and bids for capital projects.

Qualifications

• Bachelor’s degree preferred or equivalent experience in property management, real estate, or a related field.
• 2–4 years of property management experience, industrial or logistics assets preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office; experience with Yardi or MRI is a plus.

Responsibilities

• Assist in day-to-day management of IOS properties, ensuring maintenance and compliance.
• Serve as a point of contact for tenants and local property management teams.
• Develop and maintain a network of local vendors and contractors.
• Prepare and distribute tenant notices, service updates, and internal reporting.
• Maintain organized tenant files and lease documents.
• Assist with onboarding/offboarding of tenants.
• Review accounts receivable, track delinquencies, and assist with collections.
• Support lease administration by tracking critical dates.
• Monitor property conditions and escalate safety or infrastructure issues.
• Assist with budgeting, variance reporting, and expense tracking.
• Solicit and evaluate competitive bids for capital improvement projects.

Skills

Tenant coordination

Vendor management

Organization

Communication skills

Attention to detail

Multi-tasking

Education

Bachelor’s degree or equivalent in property management

Tools

Yardi

MRI

Microsoft Office

Job description

The Assistant Property Manager supports the daily operations of a national industrial outdoor storage portfolio. This role focuses on tenant coordination, vendor management, and maintaining operational efficiency across properties, while ensuring accurate financial and lease administration support.

Key Responsibilities

• Assist in the day-to-day management of IOS properties, ensuring properties are well-maintained, functional, and compliant with operational standards
• Serve as a point of contact for tenants and local property management teams, facilitating communication regarding monthly reporting, site conditions, and ad hoc repair or maintenance requests
• Develop and maintain a network of qualified local vendors and contractors across new and existing markets, ensuring reliable, cost-effective coverage as the portfolio expands into additional geographies
• Prepare and distribute written communications including tenant notices, service updates, and internal reporting documentation
• Maintain accurate and organized tenant files, including lease agreements, amendments, insurance certificates, and tenant contact information
• Assist with the on and off-boarding of tenants during lease term
• Review monthly accounts receivable reports, track delinquencies, and assist with collections follow-up in coordination with property management
• Support lease administration by tracking critical dates (rent escalations, expirations, renewals, and options) and ensuring compliance with lease terms
• Monitor property conditions through reports and inspections, escalating issues related to safety, access, yard usage, or infrastructure
• Assist with budgeting, variance reporting, and expense tracking specific to industrial property operations
• Solicit and evaluate competitive bids for capital improvement projects, compare vendor proposals on cost, scope, and timeline, and manage the selection process

Qualifications

• Bachelor’s degree preferred or equivalent experience in property management, real estate, or a related field
• 2-4 years of experience in property management, with exposure to industrial or logistics assets preferred
• Strong organizational skills and attention to detail, particularly in managing multiple properties and tenant records
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced, operations-focused environment
• Proficiency in Microsoft Office Suite; experience with property management/accounting software (e.g., Yardi, MRI) is a plus

Preferred Skills

• Familiarity with industrial property operations, including truck courts, trailer storage, yard management, and infrastructure maintenance
• Understanding of common IOS property needs such as surfacing (gravel/asphalt), drainage systems, and security features (gates, fencing, lighting)
• Experience building vendor relationships in new markets and managing competitive bid processes for capital projects
• Working knowledge of lease structures common in industrial real estate (NNN leases, CAM reconciliations)