Assistant Property Manager

CBRE Group, Inc.; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

CBRE Group, Inc. invites applications for an Assistant Property Manager to support the property management team in operating a 39-story office tower in New York, NY.

This on-site position covers marketing, operations, and financial activities for a large commercial building. You will collaborate with property staff to ensure services meet contractual obligations, maintain records, and assist in budget-related reporting and tenant relations.

Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.
• Maintain property records in an organized and up-to-date manner.
• Interact with tenants via phone, email, and in-person.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and approve vendor invoices for payment in compliance with the management agreement and CBRE policies.
• Assist with the preparation of accurate tenant billings.
• Coordinate tenant move-ins and move-outs, and walkthrough spaces with tenants and the tenant improvement department.
• Prepare and deliver timely, accurate, and complete reports.

Job description

About the Role:

As a CBRE Assistant Property Manager, you will support the Property Manager or higher staff in managing all aspects of a commercial office building in New York, including marketing, operations, and financial activities.

This job is part of the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

The role is onsite in New York City, NY USA. The building is a 39-story Art Deco office tower, approximately 460,000 sq ft!

What You'll Do:

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly. Ensure that services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.
• Maintain property records in an organized and up-to-date manner.
• Interact with tenants via phone, email, and in-person.
• Assist in performing periodic regular property inspections. Recommend alterations, maintenance and reconditioning as necessary.
• Review and recommend approvals to Property Manager or higher staff for accurate payment of vendor invoices on behalf of the property owner in compliance with the management agreement, CBRE policies and PM approval authorization matrix.
• Responsible for assignment of Purchase Orders per CBRE Policies and PM approval authorization matrix.
• Assist with the preparation of accurate tenant billings.
• Assist in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.
• Assist in preparing and delivering timely, accurate, and complete reports.
• May assist in producing research data on budget line items or entering budget data provided by manager into budget reports.
• May gather and confirm preliminary data for accounts receivable aging reports.
• Have some knowledge of standard principles with limited practical experience in applying them.
• Lead by example and model behaviors that are consistent with CBRE RISE values.
• Impact the quality of own work.
• Work within standardized procedures and practices to achieve objectives and meet deadlines.
• Exchange straightforward information, ask questions and check for understanding.
• Perform other duties as assigned.