Assistant Property Manager

Jobot; New York (NY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Full-time position

401k matching

PTO

Annual bonus

Career growth

Job summary

Jobot seeks a detail-oriented Assistant Property Manager to support a residential portfolio focused on tenant administration and resident relations. The role emphasizes lease processing, ledger reconciliation, and condo/co-op regulatory context within a hybrid Queens setting.

The ideal candidate is a Yardi Power-User with strong financial acumen and board-package experience. This permanent position offers growth, 401(k) match, PTO, and a pathway to annual bonuses.

Qualifications

• Minimum 2 years’ experience in property management, condos/co-ops.
• Experience in preparing board packages, purchase applications, Proprietary Leases, House Rules & Bylaws.
• Strong financial acumen with flip tax, stock certificates, maintenance charges, arrears management.
• Familiarity with lien waivers and Aztech recognition agreements.
• Experience as a board liaison and in AGMs/board meetings.
• Maintain and update maintenance ledgers and financial records.
• Excellent communication, organizational and multitasking skills.
• Commitment to property management regulations and standards.
• Degree in Accounting, Finance, Real Estate or related field preferred.

Responsibilities

• Assist in management of property-related matters for condos, co-ops, and similar properties.
• Prepare and manage board packages, purchase applications, Proprietary Leases, House Rules & Bylaws.
• Manage financial matters: flip tax, stock certificates, maintenance charges, arrears.
• Handle legal documents including lien waivers and recognition agreements.
• Serve as liaison between the board and other parties for seamless operations.
• Organize and participate in AGMs and other board meetings.
• Maintain and update maintenance ledgers and financial records.
• Ensure compliance with property management regulations and standards.

Skills

Tenant administration

Board liaison

Communication

Organizational skills

Multitasking

Regulatory compliance

Education

Accounting/Finance/Real Estate degree (preferred)

Tools

Yardi Power-User

Job description

Co-op and Condos in NYC

This Jobot Job is hosted by: Jon Lopez

Salary: $60,000 - $85,000 per year

Assistant Property Manager / Property Administrator

Location: Queens, NY (Hybrid – 4 Days On-site / 1 Day Remote)

Compensation: Up to $85,000 + Benefits & 401(k) Match

Reporting to: Property Manager

We are seeking a detail-oriented Assistant Property Manager / Property Administrator to support the management of a residential portfolio. Unlike a traditional APM role, this position focuses exclusively on tenant administration and resident relations rather than on physical building maintenance or staff management.

The ideal candidate is a Yardi Power-User who excels at managing the administrative lifecycle of a tenant, from lease processing to ledger reconciliation, particularly within the context of Condo and Co-op regulations.

Why join us?

• Full-time position
• 401k matching
• PTO
• annual bonus
• career growth

Why Join This Team?

Stability: Join a long-standing group known for its low turnover and "seat at the table" culture.

Work-Life Balance: This is a tenant-admin focused role; no on-call building emergencies or super-management required.

Growth: Opportunity to learn the complexities of NYC multifamily management from a seasoned leadership team.

Job Details

We are looking for a dynamic, detail-oriented, and highly organized Permanent Assistant Property Manager to join our Accounting and Finance team. This role is integral to our daily operations, dealing with a range of tasks from managing board packages to handling maintenance charges. You will be a key player in the management of condo, condominium, co-ops properties, and more. If you are looking for a challenging role that combines accounting, finance, and property management, this is the opportunity for you.

Responsibilities

• 1. Assisting in the management of all property-related matters, including condos, condominiums, co-ops, and more.
• 2. Preparation and management of board packages, purchase applications, Proprietary Leases, House Rules & Bylaws.
• 3. Managing financial matters such as flip tax, stock certificates, maintenance charges, and arrears management.
• 4. Handling legal documents, including lien waivers and Aztech recognition agreements.
• 5. Serving as a liaison between the board and other parties, ensuring seamless communication and efficient operations.
• 6. Organizing and participating in Annual General Meetings (AGMs) and other board meetings.
• 7. Maintaining and updating maintenance ledgers and other financial records.
• 8. Ensuring compliance with all property management regulations and standards.

Qualifications

• 1. A minimum of 2 years’ experience in property management, specifically in condos, condominiums, co-ops, and similar properties.
• 2. Proven experience in managing board packages, purchase applications, Proprietary Leases, House Rules & Bylaws.
• 3. Strong financial acumen, with experience in handling flip tax, stock certificates, maintenance charges, and arrears management.
• 4. Familiarity with legal documents such as lien waivers and Aztech recognition agreements.
• 5. Experience in serving as a board liaison and participating in AGMs and other board meetings.
• 6. Proficiency in maintaining and updating maintenance ledgers and other financial records.
• 7. Excellent communication, organizational, and multitasking skills.
• 8. A strong commitment to adhering to property management regulations and standards.
• 9. A degree in Accounting, Finance, Real Estate, or a related field is preferred.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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