Assistant Property Manager

Legacy Partners; Monrovia, Northern (CA, KY); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Health Coverage

Paid Sick Leave

Vacation Time

Paid Holidays

401(k) with Company Match

Special Perks & Recognition

Housing Discount

Job summary

Legacy Partners is seeking an on-site, full-time Assistant to the Business Manager for an apartment community. The role covers leasing, resident services, and day-to-day property operations to maintain occupancy and asset quality.

You will support administrative functions, rent collection, inspections, and vendor coordination while upholding company standards and safety practices. The position requires coordination across teams and adherence to policies.

Qualifications

• Experience in property management operations is a plus.
• Strong organizational and communication skills.
• Ability to supervise staff and coordinate with vendors.

Responsibilities

• Leasing & Resident Services: Assist with advertising, leasing, and outreach; manage move-ins/outs, inspections, and resident concerns; implement retention strategies.
• Administrative Support: Maintain lease files, assist with bookkeeping, collect and deposit rent, monitor delinquencies, audit files, and support weekly leasing goals.
• Property Operations: Ensure community is clean, safe, and well-maintained; coordinate with service teams and vendors; perform inspections and report issues.
• Team Leadership: Supervise staff and contractors in the absence of the Business Manager; train team members.
• Compliance & Reporting: Follow accounting and purchasing policies, manage online reputation, and ensure timely reporting.

Job description

We are an Equal Opportunity Employer. Individuals with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All on-site property management positions require criminal background screening. The nature of some of the duties outlined in the job description below involves access to the resident’s apartment homes and/or the resident’s personal and confidential information. We maintain a drug-free workplace. All property management positions require pre-employment drug screening. We also participate in E-VERIFY, a service of DHS and SSA, verifying the identity, and employment eligibility of all persons hired to work for the company.

About Legacy Partners:

Legacy Partners is a privately held real estate firm that owns, develops, and manages multifamily communities throughout the United States. Since 1968, we have developed more than 78,000 apartment homes and have worked with some of the world’s largest financial institutions, life insurance companies, and real estate companies. In addition to development, Legacy Partners provides management services for our own portfolio and other owners. Combined, we manage a portfolio of over 50 multifamily communities with more than 12,000 apartment homes with a gross value in excess of $3 billion.

Job Summary:

Responsible as an assistant to and under the supervision of the Business Manager for all phases of the operation of an apartment community, including, but not limited to, the general administration and maintenance; to direct and control all personnel and resources to the end that the community is maintained at all times in good physical condition with a stabilized fiscal operation. This is an on-site, full-time position with a Tuesday through Saturday schedule.

Key Responsibilities:

• Leasing & Resident Services – Assist with advertising, leasing, and community outreach to support occupancy goals. Prepare and sign rental agreements in the Business Manager's absence. Manage move-ins and move-outs, perform apartment inspections, and resolve resident concerns promptly. Create and implement resident retention strategies.
• Administrative Support – Maintain accurate lease files and assist with bookkeeping. Collect and deposit rent following company procedures. Manage delinquent accounts and coordinate collections. Audit files, perform market surveys, and monitor competition. Support weekly leasing goal setting and maintain shop score standards.
• Property Operations – Ensure the community remains clean, safe, and well-maintained. Coordinate with service teams and vendors to minimize vacancy downtime. Perform regular inspections and report maintenance issues. Enforce service request priorities and maintenance standards.
• Team Leadership – Supervise staff and contractors in the absence of the Business Manager. Support and train team members as needed. Maintain property operations per company standards and policies when leadership is unavailable.
• Compliance & Reporting – Follow all accounting and purchasing policies, including deposit systems, budget tracking, invoice coding, and move-out refund processes. Manage online reputation and uphold professional appearance standards. Ensure all required reporting is accurate and timely.

This job description is not intended to be all–inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. This job description does not constitute a written or implied contract of employment.

Additional Compensation:

Many factors go into determining employee pay within the posted range, including business requirements, prior experience, current skills, and geographical location.

Inadditionto the base salary, this role may be eligible toparticipateina bi-weekly, monthly, quarterly, orannual bonus program based onindividual and company performance.

Summary of Benefits*:

• Comprehensive Health Coverage—Medical, dental, vision, long-term disability, group life, and accidental death and dismemberment insurance. A Health Savings Account (HSA) with employer match is available for those enrolled in medical coverage. Benefits are offered for employees with a regular work schedule of 30+ hours per week.
• Paid Sick Leave – 1 hour accrued per 30 hours worked (max 120 hours).
• Vacation Time – Accrued based on hours worked (up to 120 hours in the first five years), with additional accrual over time.
• 10 Paid Holidays Per Year
• Paid Jury Duty & Bereavement Leave
• 401(k) with Company Match – Eligible after 90 days of employment with employer contribution.
• Special Perks & Recognition – Anniversary rewards and sail-away days.
• A housing discount (generally 20%) may be available when living and working at the same site and when there is an open slot—the number of discounts is limited. A New Hire must meet rental qualifications to rent.

*A detailed description of all benefits will be shared upon onboarding.