Assistant Property Manager

The John Buck Company; Chicago (IL); On-site; USD 40,000 - 100,000; Full time

Job summary

The John Buck Company seeks a proactive Assistant Property Manager for one of its premier commercial properties in Chicago. This role involves assisting the Property Manager with operations, tenant relations, and maintenance. It's a wonderful opportunity for growth in the real estate field, surrounded by a collaborative team in a supportive environment.

Benefits

401(k) with company match

FSA or HSA options

Qualifications

• Property management experience preferred.
• Tech-savvy and detail-oriented.
• Service-first mindset.

Responsibilities

• Assist in day-to-day operations including tenant relations and lease administration.
• Coordinate maintenance and repair work.
• Manage accounts payable process.

Skills

Organization

Communication

Customer Service

Education

Associate’s or Bachelor’s in Business, Real Estate or similar

Job description

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The John Buck Company is a leading commercial real estate investment, development, and operations firm with over 40 years of experience. We offer a full spectrum of integrated real estate services that create value, reduce risk, and deliver long-term growth. As fund managers, developers, property managers, and investors, we bring insight, integrity, and innovation to every project.

Why You’ll Love Working Here

At The John Buck Company, we believe in building a workplace where everyone can thrive. We’re inclusive, collaborative, and value diverse perspectives. We support and inspire our team to experiment with new ideas while collaborating and communicating with one another to find creative solutions. You’ll be surrounded by smart, dedicated teammates who share your drive to make an impact.

What You’ll Do

We’re looking for a proactive and dependable Assistant Property Manager to help keep one of our premier commercial properties running like a well-oiled machine. If you're passionate about delivering excellent service and eager to grow your career in real estate, this is the opportunity that will take you to the next level—because you're exactly who we’ve been looking for.

Responsibilities are….

• Assist the Property Manager in day-to-day operations of the property, including tenant relations, maintenance requests, and lease administration.
• Coordinate and oversee maintenance and repair work to ensure properties are kept in excellent condition.
• Handle tenant inquiries and resolve issues in a timely and professional manner.
• Maintain accurate and up-to-date tenant records and lease files.
• Conduct property inspections and ensure compliance with safety and regulatory standards.
• Assist with leasing activities including marketing, showing units, and processing applications.
• Assist the Property Manager with preparing the monthly financial reporting requirements.
• Assist the Property Manager with preparing and implementing the annual operating and capital budgets.
• Directly manage the accounts payable (A/P) process through the required accounting platform.

We’re Looking for Someone Who….

• Brings strong organization and communication skills to the table
• Can juggle multiple priorities with grace and calm under pressure
• Delivers high-touch customer service that builds lasting relationships
• Is proactive, collaborative, and ready to learn and grow
• Has property management experience and ideally a broker's license

Within 3 months this person will….

• Have gained a thorough understanding of the property management software and systems used by the company.
• Successfully manage day-to-day administrative tasks and assist in maintaining tenant satisfaction.
• Build rapport with tenants and establish a positive working relationship with the property management team.

Within 6 months this person will….

• Take on increased responsibilities, including handling more complex tenant issues and participating in property inspections.
• Demonstrate effective problem-solving skills and contribute to process improvements.
• Achieve a solid grasp of lease agreements, legal compliance, and property regulations.

Within 12 months this person will….

• Have established themselves as a key contributor to the property management team with a proven track record of effective property oversight and tenant relations.
• Participate in strategic planning and contribute ideas for enhancing property value and tenant satisfaction.
• Be prepared for potential career advancement within the company, such as stepping into a Property Manager role.

Growth Track

·Opportunity for promotion to Property Manager or Senior Property Manager based on performance and demonstrated leadership.

·Potential to expand responsibilities into specialized areas such as property development or asset management.

·Access to professional development and training programs to support career advancement in property management.

Who you will be working with:

·You will be reporting to the Property Manager.

·During the onboarding and transition period, you will have weekly 1-on-1s with your manager and other account executives to ensure that you are being set up for success in the best way possible and receiving additional coaching.

·This position requires a significant amount of client facing.

What we need from you:

●Associate’s or Bachelor’s in Business, Real Estate, or similar

●Previous experience in property management or related field

●A service-first mindset and hunger to grow

●Tech-savvy and detail-oriented (knowledge of real estate software a plus)

●Bonus: familiarity with maintenance processes or construction basics

Perks and Benefits at The John Buck Company:

●401(k) with company match

●FSA or HSA options

Equal Opportunity Employer:

The John Buck Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employer’s Rights:

This job description does not list all the duties of the job. Incumbents may be asked by their supervisors or managers to perform other duties. The employer has the right to revise this job description at any time. The job description is not a contract for employment, and either the incumbent or the employer may terminate employment at any time, for any reason.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales and Management

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