Assistant Property Manager

ADP, Inc.; Buffalo (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

ADP, Inc. in Buffalo, NY is seeking an Assistant Property Manager to support daily asset operations under the Property Manager. You will help with move-ins, renewals, and resident services, while ensuring compliance with applicable laws and safety standards.

The role requires 2–4 years of related management experience, strong organizational and communication skills, and the ability to manage tenant relations and finances. This is a non-exempt, full-time position in-office.

Qualifications

• High school diploma or GED with 2–4 years of management experience or equivalent.
• Ability to read and interpret safety rules, legal agreements, and procedures; write routine reports.
• Must have a valid driver's license, good driving record, and auto insurance.

Responsibilities

• Assist with apartment rentals up to move-ins, lease renewals, and resident insurance.
• Address on-call emergencies and ensure safety of property and residents.
• Assist in the collection and processing of rental payments.
• Support property operations in the absence of the Property Manager.
• Maintain records and prepare lease documents and communications.
• Conduct property inspections of site files, buildings, systems, and rentable spaces.
• Translate resident information for lease documents and professional communications.
• Report incidents promptly to the supervisor and implement risk mitigation.

Skills

Adaptability

Communication

Computer Skills

Dependability

Ethics

Initiative

Innovation

Interpersonal Skills

Job Knowledge

Organizational Skills

Problem Solving

Productivity

Quality

Results Driven

Teamwork

Education

High school diploma or GED

Tools

Computers

Job description

Job Title: AssistantProperty Manager Department:Office

Reports to: Property Manager FLSA Status:Non-Exempt

Job Summary:The Assistant Property Manager, under the supervision of the Property Manager, is entrusted with the upkeep of daily asset operations. This includes team management, ensuring compliance with Federal, State, and Local Laws, overseeing property finances, while fostering brand awareness.

Supervisory Responsibilities:This role does not require supervisory duties.

• Perform all relatedtasks necessary for completing apartment rentals up to and including move-ins, lease renewals, and resident insurance.
• Promptly and appropriately address any actions affecting the property, including but not limited to on-call emergency situations, to ensure the safety of both property and residents.
• Assist in the collection and processing of rental payments.
• Provide support for property operations in the absence of Property Manager.
• Assist with administrative tasks associated with reporting.
• Conduct property inspections to ensure accuracy, appearance, and safety standards are met, covering site files, interior/exterior of buildings, building systems, and rentable spaces.
• Promptly report and document any incidents occurring on the property to the supervisor, addressing safety concerns and implementing risk mitigation measures as necessary.
• Comprehend and ensure adherence to all governing regulations, codes and laws, as well as regulations from state and local authorities.
• Foster positive resident relations through prompt and thorough responses to resident concerns.
• Assist with scheduling tours with prospective residents.
• Ensure records are maintained promptly and in an organized manner.
• Attendance and successful completion of advanced education courses and seminars, as well as participation in local professional activities, may be necessary.
• Accurately translate resident information to prepare lease documents and professional communications.
• Handle confidential and sensitive information regarding residents with discretion.
• Record all residence correspondence.
• Perform other related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience:

High school diploma or general education degree (GED); and 2-4 years related to management experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read and interpret documents such as safety rules, legal agreements, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing duties of this job, the employee is regularly in a controlled climate environment. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Certifications, Licenses & Registrations:

Must have a valid driver's license, a good driving record, and auto insurance.

• Adaptability: Adapts to change, open to new ideas and responsibilities.
• Communication: Communicates well in both oral and written formats.
• Computer Skills: Skilled in computers, takes advantage of new technologies, learns new tools, uses technology to enhance job performance.
• Dependability: Meets deadlines, works independently, accountable, maintains focus, punctual, good attendance record.
• Ethics: Honest, accountable, maintains confidentiality.
• Initiative: Takes action, seeks new opportunities, strives to see projects to completion.
• Innovation: Creative, offers new ideas, risk-taker, amenable to change.
• Interpersonal Skills: Builds strong relationships, is flexible/adaptable, works well with others, solicits feedback.
• Job Knowledge: Understands facets of the job, aware of duties and responsibilities, keeps job knowledge current.
• Organizational Skills: Information organized and accessible, maintains an efficient workspace, manages time well.
• Problem Solving: Strives to understand contributing factors, works to resolve complex situations.
• Productivity: Manages workload, works efficiently, meets goals and objectives.
• Quality: Strives to eliminate errors, accurate work is a priority, seeks opportunities to improve products/services.
• Results Driven: Defines appropriate goals, works toward achieving goals, articulates vision and steps for achievement.
• Teamwork: Accountable to the team, works to meet established deliverables, appreciates the view of team members, respectful.