Assistant Property Manager

Coastal Ridge Real Estate; Bozeman (MT); On-site; USD 42,000 - 56,000; Full time

Job summary

Coastal Ridge Real Estate in Bozeman, MT seeks an Assistant Property Manager to act as second in command at the assigned community, contributing to leasing production and ensuring peak property operations.

You will support the leasing process, tours, applications, screenings, renewals, and financial reporting while maintaining exceptional resident experiences and day‑to‑day property operations. This is a full‑time, non‑exempt role reporting to the Property Manager.

Qualifications

• Experience in leasing and sales is required; Leasing Manager experience preferred.
• Familiarity with multifamily housing is strongly preferred.
• Proficiency with OneSite, Entrata, or RealPage systems.
• Excel knowledge is desirable.
• Willingness to obtain licenses/certifications as required by state/local jurisdictions.

Responsibilities

• Assist in all leasing activities from lead entry to closing leases.
• Tour prospects, process applications and screenings.
• Support renewal efforts and maintain clubhouse and tour routes to high standards.
• Monitor market positioning and update records of market offerings.
• Assist the Property Manager with financial reporting and closing books.
• Act as acting Property Manager in their absence and ensure policies are followed.
• Address resident concerns professionally and support events to engage residents.

Skills

Leasing & sales experience

Property management software

Excel

Emergency duties

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

OneSite

Entrata

RealPage

Job description

As the Assistant Property Manager, you’ll act as second in command at your assigned community, contributing to leasing production and ensuring the property operates at peak performance. You’ll play a key role in team collaboration, financial oversight, and exceptional resident experiences. This full‑time, non‑exempt position reports to the Property Manager.

Where You’ll Work:

Welcome to Bootes, the premier luxury student apartment community in Bozeman, MT, conveniently located near MSU. Discover unparalleled student living with our spacious 2, 3, and 4-bedroom apartments designed to cater to your every need. At Bootes, we offer top‑notch amenities including a state‑of‑the‑art two‑story fitness center, a unique spool (spa/pool) for ultimate relaxation, a vibrant game lounge, and dedicated bike and ski storage. Our study rooms provide the perfect environment for academic success, while additional amenities ensure you enjoy the best of both comfort and convenience. Experience the finest in student housing at Bootes, where luxury meets lifestyle in Bozeman.

What You’ll Own:

• Contribute to all aspects of the leasing process to meet and exceed individual and team goals. This includes:
  • Ensuring leads are entered into Entrata, contacted, and followed up on.
  • Greeting prospects, conducting tours, closing leases, and overseeing the application and screening processes.
  • Monitoring and participating in resident renewal efforts.
  • Maintaining the clubhouse, model units, and tour routes to exceptional standards.
• Develop a deep understanding of the property’s features and market positioning to communicate its value effectively while addressing common objections.
• Guide and support the leasing team to empower success by setting clear expectations and providing the tools and resources needed to achieve leasing and marketing objectives.
• Monitor the competitive landscape by regularly shopping competitors and updating records of market offerings.
• Foster exceptional service by addressing escalated resident concerns with professionalism and care.
• Support marketing efforts and resident events to attract prospects and retain current residents.
• Ensure timely collection and accurate posting of rental and vendor payments to maintain strong cash flow and financial performance.
• Address delinquent accounts by preparing late notices, contacting residents and guarantors, and filing evictions when necessary.
• Assist the Property Manager with financial reporting, including weekly and monthly reports, and closing financial books.
• Serve as acting Property Manager in their absence, ensuring adherence to company policies and property guidelines.
• Perform other duties as assigned.

What You’ll Bring:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• Willingness to obtain all licenses and/or certifications required by State or Local jurisdictions including but not limited to PA, IL, NJ and IA.
• Previous experience in leasing and sales required, with Leasing Manager experience preferred.
• Familiarity with multifamily conventional or student housing strongly preferred.
• Proficiency in property management software such as OneSite, Entrata, or other RealPage products preferred.
• Intermediate knowledge of Microsoft Office, especially Excel, is desirable.
• Ability to participate in emergency duties as needed.

Our Company:

Built on the foundation of over 20 years of friendships, Coastal Ridge is a vertically integrated multifamily real estate operator, investor, and developer whose unique approach successfully combines data and experience. Supported by over 900 real estate professionals with deep sector expertise, we have quickly grown into a leader in the multifamily industry. Our values are based on relationships and driven by honesty, integrity, and trust.

What You’ll Get:

As a Coastal Ridge Real Estate associate, you’ll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. We are committed to providing competitive and comprehensive benefits that align with our culture and the needs of our associates.

Coastal Ridge is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.