Assistant Property Manager

WS Development; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Job summary

WS Development, based in Massachusetts, is seeking an Assistant Property Manager to oversee a portion of the District portfolio in the Seaport, guiding assets from construction to occupancy and maintaining Class A standards.

The role reports to the Seaport District, Property Manager and involves collaboration with Marketing, Accounting, Tenant Construction, Engineering and Facilities in a teamwork-driven environment. A strong emphasis on tenant relations and operations is required.

Qualifications

• Bachelor's degree required.
• 3+ years of property management experience.
• Urban or retail property management experience preferred.
• Excellent oral, written, and interpersonal skills.
• Ability to work in a fast-paced environment and adapt to change.

Responsibilities

• Assist with CAM budgets, variance reporting, accruals, reforecasts and the reconciliation process.
• Collaborate with facilities, engineering, and accounting to produce monthly/quarterly invoices for tenant utility recoveries and billbacks.
• Oversee the accounts payable process and track and report all accounts receivable.
• Facilitate contract management, solicit RFPs/bids, supervise documents, monitor obligations.
• Monitor and track work orders with Property Management team; ensure timely communication.

Skills

Property management

Team collaboration

Communication

Fast-paced environment

Education

Bachelor's degree

Job description

WS Development is seeking an Assistant Property Manager (APM) who will be responsible for managing a portion of WS' District portfolio in the Seaport of Boston. The APM will play a central role in successfully transitioning new retail assets from initial construction to occupancy and maintaining established assets in a Class A manner. The portfolio is located within shared towers throughout the Seaport footprint and includes ten separate buildings comprised of 60+ retailers (approximately 500,000 SF of retail), a parking garage and several surface parking lots. This role will report to the Seaport District, Property Manager with frequent interaction with interdisciplinary team members including Marketing, Accounting, Tenant Construction, Engineering and Facilities. This is very much a team environment, so a positive attitude, a desire to learn and contribute and an ability to work well with others are all prerequisites to success in this role.

Key Position Responsibilities

• Assist with the creation of CAM budgets, variance reporting, accruals, reforecasts and the reconciliation process.
• Collaborate with facilities, engineering, and accounting to produce monthly/quarterly invoices for tenant utility recoveries and billbacks.
• Oversee the accounts payable process and track and report all accounts receivable.

WS Development is seeking an Assistant Property Manager (APM) who will be responsible for managing a portion of WS' District portfolio in the Seaport of Boston. The APM will play a central role in successfully transitioning new retail assets from initial construction to occupancy and maintaining established assets in a Class A manner. The portfolio is located within shared towers throughout the Seaport footprint and includes ten separate buildings comprised of 60+ retailers (approximately 500,000 SF of retail), a parking garage and several surface parking lots. This role will report to the Seaport District, Property Manager with frequent interaction with interdisciplinary team members including Marketing, Accounting, Tenant Construction, Engineering and Facilities. This is very much a team environment, so a positive attitude, a desire to learn and contribute and an ability to work well with others are all prerequisites to success in this role.

Key Position Responsibilities

Financial Management

• Assist with the creation of CAM budgets, variance reporting, accruals, reforecasts and the reconciliation process.
• Collaborate with facilities, engineering, and accounting to produce monthly/quarterly invoices for tenant utility recoveries and billbacks.
• Oversee the accounts payable process and track and report all accounts receivable.

Administrative Management

• Facilitate the contract management process; solicit RFPs and bids, supervise contract documents, and monitor contract obligations.
• Monitor and track work orders through close collaboration with Property Management team members.
• Monitor and manage daily correspondence across tenants, vendors, and internal teams, ensuring timely and organized communication flow.

Condominium Partnerships

• Attend monthly meetings with condominium partners in the portfolio.
• Facilitate communication with third party management teams through the preparation of meeting agendas, meeting minutes, and tracking of outstanding action items.
• Assist with the review of condominium financials and monthly reports.

Maintenance and Operations

• Inspect tenant space, common areas, base building areas and grounds to ensure a high level of maintenance.
• Regularly interface with internal staff and contractors to ensure scopes of work are accomplished and appropriate documentation is maintained.
• Participation in on call rotation for afterhours/weekend response as required.
• Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings, and routine follow-up in close collaboration with the Property Manager.
• Arrange, coordinate, and attend welcome meetings for new tenants to review welcome packages, move-in requirements, rules & regulations, and general property information.

Tenant Relations

• Promote, establish, and maintain positive relations with tenants via regular proactive communication, meetings, and routine follow-up in close collaboration with the Property Manager.
• Arrange, coordinate, and attend welcome meetings for new tenants to review welcome packages, move-in requirements, rules & regulations, and general property information.

Requirements

• Bachelor's degree required.
• 3+ years of property management experience required. Urban or retail property management experience preferred.
• Excellent oral, written, and interpersonal skills.
• Ability to work in a fast-paced environment and an adaptability to change.
• Excellent problem-solving skills.

The expected salary range for this position is $75,000-$95,000 per year. Actual compensation will be based on factors such as skills, qualifications, experience, and location. This role is also eligible to participate in our annual bonus program.

Benefits

Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class experiences, designed with our customers, tenants and partners in mind.

Established in 1990, WS is one of few vertically-integrated real estate companies that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 25 million square feet of existing space and an additional 10 million square feet of planned development, it is one of the largest privately-owned development firms in the country.