Assistant Property Manager

Beacon Communities LLC; Boston (MA); On-site; USD 91,693,056 - 108,885,504; Full time

Benefits offered by this job

Health benefits

Paid time off

401k with company match

Life insurance

Employee assistance program

Job summary

Beacon Communities LLC is seeking an Assistant Property Manager for Old Colony in Boston, MA. You will assist the Property Manager with fiscal planning, staff supervision, rent collection, resident relations, and occupancy/re-certification processes.

This role requires strong organizational and communication skills, proficiency in Word, Excel and Yardi, and the ability to work with diverse residents and vendors. We offer competitive hourly pay and benefits.

Qualifications

• Education: High School diploma required; Associates or bachelor’s degree preferred.
• Experience: One year of property management or related work experience preferred.
• Certifications: Designated certifications where required for property type.

Responsibilities

• Assist the Property Manager with fiscal planning and budget preparation.
• Supervise staff and coordinate maintenance, security, landscaping, and cleaning as directed.
• Oversee rent collection, resident relations, occupancy and recertification processes.
• Respond to inquiries and coordinate turnover with maintenance.
• Prepare service orders and maintain logs; assist with vendor oversight.

Skills

Supervisory skills

Microsoft Word

Microsoft Excel

Yardi

Communication skills

Fluent in English

Education

High School diploma

Associates degree preferred

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Yardi

Job description

Assistant Property Manager, Old Colony - Boston, MA

General Statement of Duties

Assists the Property Manager in fiscal planning, staff supervision, physical property management, rent collection, resident relations, and directly oversees the occupancy and recertification process.

Reporting

Supervision Received: Reports to Property Manager.

Supervision Exercised: Supervises direct reports as assigned.

FLSA: Non-Exempt

Essential Functions of the Position

• Fosters a positive, active and collaborative relationship with residents, communities and associated agencies.
• Enforces and adheres to company policies, rules and regulations.
• Assists in supervising maintenance, security, landscaping, and cleaning departments when necessary and at the direction of the Property Manager.
• Assists the Property Manager and Maintenance Supervisor with supervising contractors and vendors utilized to provide services at the property.
• Responds to telephone and on-site inquiries.
• Assists with rent collection efforts by reviewing or posting rent receipts and performing resident outreach including mailing notices.
• Assists with reviewing inventory and maintenance purchases as needed.
• Assists with and conducts apartment and property inspections.
• Assists in writing service orders and maintaining service order logs.
• Assists in coordinating turnover schedules with maintenance supervisor alongside the Property Manager.
• Assists Property Manager in budget preparation and financial management.

Minimum Qualifications

Education: High School diploma required; Associates or bachelor’s degree preferred.

Experience: One year of property management or related work experience preferred. Designated certifications where required for property type.

Qualifications And Skills

• Must possess a strong work ethic.
• Strong supervisory skills.
• Ability to establish a cooperative working environment with staff.
• Knowledge of Microsoft Word, Excel and Yardi.
• Strong verbal and written communication skills, self motivated and detail oriented.
• Ability to handle emergency situations and pressure due to complexity and time sensitivity.
• Fluent in English. Bilingual capabilities may be required depending on property.
• Physical ability to stand/walk for long periods of time, lift boxes, move furniture, shovel snow, etc.
• Must have the ability to visually inspect property, including grounds and building interiors as well as the ability to climb up and down stairs for tours and inspections.
• Ability to be an active team member within the company.
• Preserves and respects resident and applicant confidentiality.

Core Competencies

Beacon Core Competencies required for all positions: Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.

Beacon Management Competencies required for all Management positions: Decision-Making/Judgement, Communication, Budgets/Cost Control, Managing for Results, People Development.

Assistant Manager Functional Competencies required: Job Knowledge, Problem Solving/Analysis, Interpersonal Skills, Computer Skills, Hiring.

Compensation: $32.00 - $38.00 per hour

Benefits Offered

• Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.
• Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.
• Retirement planning. We offer a 401k program with a company match.
• 100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.
• Access to an Employee Assistance Program (EAP), Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!

Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.