Assistant Property Manager

TIG Real Estate Services; Austin (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading company in real estate management seeks a full-time Property Management Assistant responsible for daily portfolio management tasks, enhancing tenant relationships, and coordinating maintenance. Ideal candidates will possess strong organizational and communication skills, along with real estate administrative experience, to thrive in a fast-paced environment. Competitive benefits and development opportunities are offered.

Benefits

Competitive compensation

Company holidays

Generous Paid Time Off

Employer paid life insurance

Medical, vision, and dental insurance

401k match

Learning and development classes

Free on-site garage parking

Qualifications

• 1-4 years of real estate administrative experience required.
• Proficiency in MS Office applications is essential.
• Must excel in organizational tasks and communication.

Responsibilities

• Assist with tenant relations and manage property inspections.
• Coordinate maintenance projects with vendors and tenants.
• Process accounts payable and receivable accurately.

Skills

Organizational skills

Communication skills

Attention to detail

Education

H.S. Diploma

College degree

Tools

MS Word

Excel

Outlook

MRI accounting software

Job description

This full time, in-person position is responsible for assisting the property manager with the daily management efforts of the entire portfolio

What would I do:

• Assist with on-site management of properties to include Tenant relations - property inspections of property, tenant spaces and vacancies, coordinate tenant move-ins/move-outs – welcome letters, emergency contacts, commencement letters, acceptance letters
• Maintain highly organized tenant files, including stacking plans, emergency contact lists, building manuals
• Coordinate maintenance/repair projects with Property Manager, vendors and tenants
• Assist with budgeting – gather bids
• Process Accounts Payable – review and accurately code invoices in Avid, utility call and utility billbacks, to ensure invoices are processed in accounting with appropriate back-up and according to established procedures
• Accounts Receivable – review tenant ARs by 10th of each month, collect on past due charges, prepare demand/late letters, follow-up on status
• Ensure that above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner
• Responsible for aspects of annual budgets preparation, CAM reconciliations, and monthly financial reports, as well as preparation of bank deposits, if processed at on site management office
• Coordinate inspections and utility transfers; coordinate clean and show process
• Obtain bids and coordinate job orders with vendors
• Assist in managing various building contracts (HVAC, trash removal, security, etc)
• Act as liaison for vendors concerning payment of invoices and insurance requirements
• Follow-up inspections on repairs
• Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by management
• Coordinates special projects/events as assigned – tenant socials
• Manage the building staff in the absence of the Property Manager or General Manager. Includes all managerial functions, which are included in the Property Manager and General Manager job descriptions, or as directed by the manager
  
  

What experience and education are needed:

• Education: H.S. Diploma required; College degree preferred
• Experience: 1-4 years real estate administrative experience required
• Proficiency with MS Word, Excel, and Outlook required. Experience with MRI accounting software a plus
• Excellent organizational skills required. Must be detail oriented
• Strong verbal and written communication skills
• Ability to work in fast paced environment with minimal supervision
  
  

What Benefits are offered:

• Competitive compensation
• Company holidays and generous Paid Time Off
• Employer paid life insurance and long-term disability coverage
• Medical, vision, and dental insurance
• Health Savings (HSA) and Flexible Spending Accounts (FSA)
• 401k match
• Learning and development classes
• Free on-site garage parking
  
  

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