Assistant Project Manager - Special Projects

Shapiro & Duncan, Inc; Rockville (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Shapiro & Duncan, Inc in Rockville, Maryland is looking for a Special Projects Assistant Project Manager. This role requires 4+ years in HVAC, with managerial experience. You'll assist in managing projects through communication with teams, reviewing reports, and ensuring thorough project documentation. Skills in Microsoft Office and familiarity with HVAC technicalities are essential. This position offers a dynamic work environment where you'll lead efforts to meet time-sensitive goals.

Qualifications

• Minimum of 4 years in the HVAC trade with at least 2 years in a managerial role.
• Management training, time-management training, and sales training.
• Advanced training in technical aspects of HVAC.

Responsibilities

• Visit job sites to survey progress and assist with meetings.
• Review daily reports for accuracy.
• Assist with project startup tasks including contracts and agreements.
• Perform takeoffs and pricing using software.

Skills

Communication skills

Time management

Project management

Proficiency in Microsoft Office

Blueprint reading

Education

College AA degree in engineering or construction management

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Project

Bluebeam

Sage Autodesk ACC Build

Job description

Special Projects Assistant Project Manager (APM)

Reports To: Director Special Projects

Functional Role: The Special Projects Assistant Project Manager shall assist S/P Project managers in their performance of their projects. You must be self-motivated, able to work with minimal guidance and supervision to achieve time‑sensitive goals. The nature of these relatively small projects requires precise timing and full understanding by all parties involved to be successful. The Special Projects assistant project manager must be a good communicator, possess a positive professional demeanor, have strong aural, verbal, and written English skills, be service‑oriented, and able to read blueprints, drawings, specifications and designs. The Special Projects assistant project manager shall also assist as needed in change‑order pricing and presentation.

Requirements

• Experience: Minimum of 4 years in the HVAC trade with at least 2 years in a managerial role.
• Proficiency with computer software packages including Microsoft suites (Outlook, Word, Excel, Project), Bluebeam, Sage Autodesk ACC Build, 300 Construction package, and Android & iOS applications as required (e.g., FTP site access).
• Education: College AA degree desirable with a focus in engineering or construction management; high‑school diploma minimum; advanced training in technical aspects of HVAC.
• Training: Management training, time‑management training, and sales training.

Duties and Responsibilities

Project Involvement

• Visit job sites to survey progress; assist with project kick‑off and progress meetings. Update agendas, meeting minutes, schedules, reports.
• Assist with anticipating manpower requirements and projections.
• Review daily reports for accuracy and completeness.
• Work closely with design engineer on in‑house design‑build projects, providing input and review of work.
• Schedule inspections and provide on‑site field forces with inspection schedule and inspector contact information.

Project Accounting and Administration

• Assist with project startup tasks: reviewing and understanding contracts, modifying and preparing for ratification, issuing LOIs, writing subcontract agreements, purchasing major equipment and specialties, submitting product data, writing job outlines/scopes, and updating job schedules.
• Compile, review, track, edit, and distribute current plans, specifications, RFIs, RFI responses, and submittal data.
• Review vendor and subcontractor scope of work for completeness and scope gaps before writing POs or agreements.
• Perform detailed submittal review to confirm dimensions, power requirements, performance requirements, and conformance to specifications or equipment schedules.
• Assist with tracking and scheduling equipment and accessories from vendor to the job site.
• Compile needed information for field and subcontractor workforce.
• Assist with project setup including job budgets, schedule of values, and billing format.
• Develop and process RFIs.
• Assist with developing PCOs and processing change orders.
• Assist with managing the change‑order process (pricing, client negotiation, billing, updating accounting software).
• Assist with creation of Job Hazard Analysis, QC plans, and QC submittals.
• Compile, review, create, edit, and distribute close‑out documents including O&Ms, balancing reports, and warranty letters.
• Distribute, track, edit, prepare punch lists, commissioning documents, and reports; disseminate information as required.
• Perform collections on outstanding payments related to projects.
• Assist with completing gain‑share documentation.
• Miscellaneous tasks as assigned.

Estimating Change Orders and Projects

• Perform takeoffs and pricing using Quote Express or other computer‑based software.
• Work up estimates and write proposals or bid scope sheets.
• Compile pricing and scope review with supervisor before submission.
• Follow up on proposal review and scope of work with customer to ensure all requirements are met.

Leadership

• Motivate staff and field personnel to perform at their best.
• Remain current with industry trends and network with peers through local trade organizations by joining and participating in associations.

Accessibility

If you need an accommodation as part of the employment process, please contact Human Resources at Phone: 301‑545‑5154, Email: [e-mail].

Equal Opportunity Employer

Equal Opportunity Employer, including disabled and veterans. If you want to view the "Know Your Rights: Workplace Discrimination is Illegal" poster, please choose your language: English – Spanish – Arabic – Chinese.