Assistant Project Manager (SBMP)

Metropolitan Transportation Authority; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Transportation pass

Health insurance

Pension plans

Paid time off

Professional development

Job summary

The Metropolitan Transportation Authority (MTA) Construction & Development (C&D) Delivery Department is seeking an Assistant Project Manager to manage capital project delivery within the SBMP unit. You will ensure safe, efficient, on-schedule, and within-budget project execution in line with project documents and standards.

You will mentor staff, coordinate activities through close-out, monitor performance, manage risks, and collaborate with stakeholders to support delivery across MTA sites and

Qualifications

• Bachelor’s degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.
• Minimum of 3 years of related experience.
• FE/EIT certificate desirable.
• PE or RA desirable.
• PMP and CCM certifications preferred.
• Excellent communication and interpersonal skills.
• Proficient computer skills (Windows, Office, PeopleSoft, Oracle).

Responsibilities

• Mentor staff to deliver complex capital projects.
• Coordinate project activities through close-out.
• Monitor performance against baselines and pursue improvements.
• Identify risks and ensure timely resolution.
• Suggest solutions to senior management for critical issues.
• Manage activities to minimize impact on agency operations.
• Coordinate with project team, C&D staff, contractors, consultants, and stakeholders.
• Ensure necessary actions and resources are in place for delivery.
• Ensure compliance with standards, guidelines, codes, and policies.
• Integrate safety and quality into project operations.
• Oversee project plans, quality plans, and work plans.
• Coordinate with Safety and Quality Management staff.
• Maintain project documentation for quality and accuracy.
• Track progress against scope, schedule, and budget.
• Collaborate with Development and Contracts through lifecycle stages.
• Review contract invoices and charges per procedures.
• Ensure correct expenditure charging.
• Manage document control and retention.
• Prepare reports, presentations, studies.
• Coordinate audits/inquiries responses for MTA and external bodies.
• Lead staff selection, coaching, training, and performance management.

Skills

Communication

Interpersonal skills

Project management

Computer skills

Team mentoring

Education

Bachelor’s degree in Engineering/PM

FE/EIT desirable

PE/RA desirable

PMP/CCM preferred

Tools

Windows

Microsoft Office

PeopleSoft

Oracle

Job description

Job Summary

The Assistant Project Manager manages capital project delivery within the Small Business Mentoring Program (SBMP) business unit in the MTA Construction & Development (C&D) Delivery Department. This position is part of the project management team responsible for ensuring that project delivery is safe, efficient, on schedule, within budget, and according to project documents, contractual requirements, and relevant policies, procedures, standards, and guidelines.

Location & Hours

Work Location: 2 Broadway

Hours of Work: 8:30 AM to 5:00 PM (or required) – 7.5 hours/day. May require work outside normal hours (e.g., evenings and weekends). Travel to other MTA locations or external sites may be required.

Telework

This position is eligible for one day per week telework. New hires are eligible to apply 30 days after their effective date of hire.

Responsibilities

• The Assistant Project Manager is responsible for successfully managing and mentoring staff to deliver complex capital projects.
• Coordinate project activities through project close-out.
• Monitor project performance against established baselines and pursue opportunities for improved performance.
• Identify project issues and risks and ensure timely resolution and mitigation.
• Recommend solutions to senior management for the resolution of critical issues.
• Manage project activities to minimize the impact on agency operations and the public.
• Coordinate project activities with the project team, C&D staff, contractors, consultants, MTA operating agency staff, and other stakeholders.
• Coordinate with MTA operating agency staff to ensure necessary actions, approvals, and resources are in place to support project delivery.
• Ensure project activities follow established requirements and adhere to all relevant standards, guidelines, codes, regulations, policies, and procedures.
• Ensure that safety and quality are an integral part of project operations.
• Manage the preparation and monitor implementation of project plans, quality plans, and work plans.
• Coordinate with Safety and Quality Management staff.
• Manage project documentation to ensure quality, completeness, and accuracy.
• Manage and monitor progress against project scope, schedule, and budget.
• Work collaboratively with Development and Contracts throughout the project life‑cycle, including developing project scope, requirements, design criteria, and procurement packages, evaluating bids/proposals, negotiating change orders, and timely completing the contractor/consultant evaluation process.
• Review and approve contract invoices and other project charges based on established procedures.
• Ensure that expenditures are correctly charged.
• Manage comprehensive project document control and retention.
• Manage the preparation of reports, presentations, research, and studies.
• Manage the presentation of project reporting and coordination of audit/inquiry responses for MTA and external oversight bodies.
• Manage staff selection, coaching, training, development, evaluation, and discipline/termination as needed.
• Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.

Education and Experience

• Bachelor's degree in Engineering, Architecture, Construction or Project Management, Business Administration, Transportation, or a related field.
• Must have a minimum of (3) years of related experience.
• A Fundamentals of Engineering (FE) / Engineer‑In‑Training (EIT) certificate is desirable.
• A l icensed Professional Engineer (PE) or Registered Architect (RA) is desirable.
• PMP and CCM Certifications are preferred.
• Excellent communication and interpersonal skills.
• Proficient computer skills (i.e., Windows environment, Microsoft Office, PeopleSoft, Oracle, etc.) and strong business administrative skills (i.e., presentations, report and letter writing, time management, etc.).

Benefits and Perks

• Commuting Made Easy – Complimentary MTA transportation pass and access to tax‑advantaged commuter benefits.
• Premium Health Coverage at Low Cost – Access to high‑quality individual, family, and domestic partner health, dental, vision, and life insurance plans.
• Secure Your Future – Pension plans and retirement savings accounts designed for eligible employees.
• Generous Time Away – Paid time off and holiday schedules.
• Holistic Support Services – Dedicated Work Life Services team and Office of the Chaplains unit for personal guidance.
• Learning & Development Program – Structured professional development, skills training, and leadership programs.
• Educational Investment – In‑house training, tuition reimbursement, and partnerships with educational institutions.
• Employee Assistance Programs – Comprehensive support services.
• Discounts & Perks – MTA employee discount programs.
• Employee Resource Groups – Inclusive workplace culture.

Agency Mission

MTA Construction & Development (C&D) is responsible for the planning, development, and execution of all capital construction projects across the MTA region. Through centralized oversight and management of the MTA’s $64 billion Capital Program, C&D ensures the efficient delivery of critical infrastructure projects that support the region’s transportation network. C&D plays a key role in modernizing and expanding services that support 15.3 million residents across New York City, Long Island, southeastern New York State, and Connecticut. C&D is committed to delivering safe, innovative, and cost‑effective capital projects that enhance the customer experience and strengthen the reliability and resilience of the MTA system.