Assistant Project Manager - Residential Construction

Van Acker Construction; Mill Valley (CA); On-site; USD 120,000 - 145,000; Full time

Benefits offered by this job

Group Medical / Vision / Dental

Paid Time Off (PTO)

Paid Holidays

401k with Company Contribution

Job summary

Van Acker Construction in Mill Valley, CA is seeking an Experienced Assistant Project Manager (APM) to support large residential construction projects. The ideal candidate has at least 8 years in the construction field, a Bachelor's Degree, and is skilled in budgeting and project management. Responsibilities include preconstruction set-up, document management, and liaising with clients and subcontractors.

This full-time position offers a base salary of $120k - $145k, plus benefits like medical and retirement contributions.

Qualifications

• Minimum 8 years of experience in a similar capacity within the construction field.
• Strong understanding of math and job cost tracking.
• Must be professional when interacting with various stakeholders.

Responsibilities

• Manage preconstruction project set‑up and organization.
• Prepare construction phase budgets and presentations.
• Complete document management including drawings and permits.
• Communicate effectively with site office and field personnel.

Skills

Construction finances

Intermediate to advanced Excel

Budgeting

Document management

Project coordination

Communication

Education

Bachelor's Degree in accounting, finance, or construction-related field

Tools

Timberline / Sage 300

Google Docs

Adobe

Cloud-based storage systems (Box, Dropbox)

Job description

Assistant Project Manager - Residential Construction

Mill Valley, CA -- Full Time, In Person

Job Description

Van Acker Construction is looking for an Experienced Assistant Project Manager (APM) to work out of our Mill Valley office. The APM is part of a larger project team, supporting one-to-two large projects throughout all phases of construction. The Assistant Project Manager (APM) is involved in many aspects of construction administration including pricing and budgeting, job costing, contract administration, site communication, document management, change order pricing, submittals, and subcontractor relations. A successful APM is committed to communication, collaboration, cooperation, a great attitude, and patience. The APM can expect to execute challenging tasks and juggle always‑changing priorities. Over the years we’ve identified that a respect for architecture, design, and very high‑quality construction helps to motivate through challenging moments. The APM works under the direction of the Project Manager (PM) and may be responsible for training and mentoring junior staff. Note that this is an in‑office position. Remote work is not available.

Job Duties

• Preconstruction project set‑up, project organization, budgeting, contract administration, and other miscellaneous preconstruction tasks
• Construction phase bidding, scope of work assembly, distribution of bid packages, diligent follow‑up, tracking, and subcontractor bid comparisons for evaluation by Project Manager
• Preparation of construction phase budgets, budget presentations, and entering of approved budgets in VAC’s accounting software (Timberline)
• Monthly preparation of various project status reports, job cost analysis, and budget forecasts
• Complete subcontract administration including subcontractor change orders
• Complete document management including drawings, permits, RFIs, submittals, daily field reports, safety reports and other project documentation as required by Owner, VAC, or by the State’s Contractor’s Licensing Board
• Complete A‑Z preparation of monthly client pay applications including verifying and coding of subcontractor invoices, collection of lien releases, and other required pay application documentation as required
• Manage, log and track subcontractor certificates of insurance
• Communicate with site office, field personnel including site superintendent. Support site superintendent in administrative tasks as required throughout project
• Collect and finalize operation and maintenance data (close‑out) from subcontractors and organize into binders or electronically

Education, Experience and Skills

• Bachelor’s Degree in accounting, finance, or construction related field including construction management, architecture, or engineering
• Minimum 8 years of experience in the construction field in a similar capacity; must be well‑versed in construction finances
• Strong computer skills including intermediate or advanced Excel, Google Docs, Adobe, and cloud‑based storage systems (i.e., Box and Dropbox) and billing systems (i.e., Timberline / Sage 300)
• Professionalism in dealing with architects, designers, subcontractors, consultants, crafts people, and co‑workers
• Independent and self‑starting with strong attention to details and deadlines
• Thorough and confident understanding of math, job cost tracking, and budgeting; able to present budgets and financial information to key stakeholders
• Motivation to continually learn and take on added responsibilities while maintaining a positive attitude
• Looks ahead and organizes activities to stay on top of the project’s needs
• Ownership: Is committed to the success of the project, their teammates, and the company
• Must live in the local area and be authorized to work in the U.S.

Benefits & Compensation

Group Medical / Vision / Dental, Paid Time Off (PTO), Paid Holidays, 401k with Company Contribution

Base salary is $120k - $145k (DOE), plus annual discretionary bonus.

This is a full‑time exempt (salaried) position working out of our Mill Valley office Monday through Friday. Overtime may be required during various phases of the project. The APM may be required to drive to the jobsite from time‑to‑time and must meet the Company’s driving requirements.