Assistant Project Manager - Luxury Residential Service & Small Projects

I-Grace; New York (NY); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Generous paid time off

Professional development opportunities

Life insurance available

Identity & Fraud benefits

Employee referral bonus

Home & Auto discounts and more!

Job summary

The I-Grace Company seeks an Assistant Project Manager to help the Project Manager oversee project documentation, budgets, and subcontractor coordination. You will ensure accurate logs, timely submittals, and organized files for high-end residential projects and estate services.

You will draft contracts, track drawings, and support reporting, turnover, and maintenance manuals in collaboration with the field team. A fast-paced, detail-driven environment awaits.

Qualifications

• Minimum 2+ years of experience in high-end residential construction or facilities management.
• Proficiency in Sage 300/Timberline, construction accounting, MS Project, and MS Office Suite.
• Bachelor’s degree in Architecture, Construction Management, or Engineering preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to thrive in a fast-paced, detail-driven environment.

Responsibilities

• Maintain updated budgets, buyout worksheets, change orders, and trade awards.
• Process subcontractor/vendor invoices and prepare waivers of lien.
• Draft commitment documents and contracts with subcontractors and suppliers at the direction of the Project Manager or Project Executive.
• Participate in buyout of minor scopes (e.g., glazing, bath accessories).
• Order incidental materials and tools for field use and prepare in-house schedules (doors, hardware, accessories, etc.).
• Track, update, and file architectural, engineering, and consultant drawings and specifications.
• Manage submittals, RFIs, shop drawings, and samples, ensuring all associated logs are accurate and current.
• Assist the Project Manager in preparing project reports, meeting minutes, and tracking logs.
• Revise punch lists in collaboration with the Project Manager and Superintendent.
• Maintain thorough and organized project files in both binder and electronic formats.
• Prepare owner service and maintenance manuals in cooperation with the Site Superintendent and Project Manager for turnover to clients and I-Grace’s Service & Maintenance division.

Skills

Strong organizational skills

Excellent communication

Problem-solving

Education

Bachelor’s degree in Architecture, Construction Management, or Engineering preferred

Tools

Sage 300/Timberline

MS Project

MS Office Suite

Job description

Company Overview

The I-Grace Company is a premier provider of high-end residential construction, renovation, and estate services. With a legacy of excellence, craftsmanship, and attention to detail, we partner with discerning clients, architects, and designers to bring visionary projects to life. Our Services & Small Projects division delivers the same level of precision and sophistication on smaller-scale projects and ongoing estate needs.

Role Overview

The Assistant Project Manager (APM) plays a key role in supporting the Project Manager and ensuring the smooth administration of all project documentation, including financials, construction documents, and subcontractor submissions. Acting as the primary conduit of information between I-Grace, subcontractors, and vendors, the APM ensures accuracy, efficiency, and organization in all aspects of project execution.

Responsibilities

• Maintain updated budgets, buyout worksheets, change orders, and trade awards.
• Process subcontractor/vendor invoices and prepare waivers of lien.
• Draft commitment documents and contracts with subcontractors and suppliers at the direction of the Project Manager or Project Executive.
• Participate in buyout of minor scopes (e.g., glazing, bath accessories).
• Order incidental materials and tools for field use and prepare in-house schedules (doors, hardware, accessories, etc.).
• Track, update, and file architectural, engineering, and consultant drawings and specifications.
• Manage submittals, RFIs, shop drawings, and samples, ensuring all associated logs are accurate and current.
• Assist the Project Manager in preparing project reports, meeting minutes, and tracking logs.
• Revise punch lists in collaboration with the Project Manager and Superintendent.
• Maintain thorough and organized project files in both binder and electronic formats.
• Prepare owner service and maintenance manuals in cooperation with the Site Superintendent and Project Manager for turnover to clients and I-Grace’s Service & Maintenance division.

Qualifications

• Minimum 2+ years of experience in high-end residential construction or facilities management.
• Proficiency in Sage 300/Timberline, construction accounting, MS Project, and MS Office Suite.
• Bachelor’s degree in Architecture, Construction Management, or Engineering preferred.
• Strong organizational, communication, and problem-solving skills.
• Ability to thrive in a fast-paced, detail-driven environment.

Compensation & Benefits

Salary Range - $70,000 - $100,000

We offer a competitive salary commensurate with experience, along with a comprehensive benefits package including:

Comprehensive Company Benefits Package Offers

• Health insurance - medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness and Hospital Indemnity Insurance available
• HSA & FSA
• $50,000 worth of employer paid life insurance Optional
• Legal Plan benefits
• Identity & Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home & Auto discounts and more!