Assistant Project Manager: HVAC Projects & Closeout

Cannistraro LLC; Massachusetts; On-site; USD 65,000 - 85,000; Full time

Job summary

Cannistraro LLC in Massachusetts is seeking an Assistant Project Manager to support the planning, coordination, and execution of HVAC-focused projects from turnover through closeout.

You will work with owners, engineers, subcontractors, vendors, field teams, and internal departments to keep projects on schedule and within budget. A bachelor’s degree and 1–3 years' relevant experience are expected, along with strong communication and organizational skills.

Qualifications

• 1–3 years of related construction, engineering, or project management experience.
• Bachelor’s degree in a related field or equivalent experience.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Demonstrated problem-solving skills and attention to detail.
• Ability to communicate professionally with owners, engineers, subcontractors, vendors, and internal teams.
• Familiarity with Massachusetts building codes and standards, including ASHRAE, NFPA, and ASME.
• Proficiency with Microsoft Office, Microsoft Project, and Bluebeam.
• OSHA 10 or 30 certification preferred.
• Experience with commercial HVAC, plumbing, mechanical, or fire protection construction preferred.

Responsibilities

• Support the Project Manager with day-to-day management and administration of assigned projects from turnover through closeout.
• Attend project turnover meetings, prepare and distribute meeting minutes, and track follow-up items.
• Prepare RFPs and RFQs and gather, organize, and review subcontractor and vendor proposals to support project buyout.
• Assist with issuing purchase orders, subcontracts, and other project agreements.
• Track project schedules, procurement, lead times, RFIs, submittals, change orders, commitments, and other project deliverables.
• Maintain accurate and up-to-date project documentation and assist with compiling required closeout packages.
• Assist with project financial administration, including budget tracking, invoice review, change order tracking, and monthly cost-to-complete preparation.
• Support the Project Manager with owner proposals, scope clarifications, change requests, billing documentation, and other project correspondence.
• Assist with coordination between owners, engineers, subcontractors, vendors, field personnel, and internal project teams.
• Support technical project requirements, including testing, inspections, approvals, and coordination of project documentation.
• Provide project information and documentation to field leadership and assist with field coordination as needed.
• Assist with owner training, warranty documentation, final deliverables, and other closeout requirements.

Skills

Communication

Organizational

Time-management

Problem-solving

Attention to detail

Education

Bachelor’s degree

Tools

Microsoft Office

Microsoft Project

Bluebeam

Job description

Cannistraro LLC in Massachusetts is seeking an Assistant Project Manager to support the planning, coordination, and execution of HVAC-focused projects from turnover through closeout.

You will work with owners, engineers, subcontractors, vendors, field teams, and internal departments to keep projects on schedule and within budget. A bachelor’s degree and 1–3 years' relevant experience are expected, along with strong communication and organizational skills.