Assistant Project Manager / Estimator

FPS Contracting Inc.; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

FPS Contracting Inc. is seeking an Assistant Project Manager / Estimator for an on-site role at our Maspeth, NY headquarters. You will assist with quantity takeoffs, prepare cost estimates and bid proposals, and track materials and deliveries while supporting expediting, permitting, and inspections.

You will help organize project documentation, monitor timelines and budgets, and coordinate logistics with subcontractors and vendors to ensure projects stay on track.

Qualifications

• Experience with expediting and expeditor responsibilities.
• Proficiency in scheduling, budgeting support, and tracking deliverables.
• Knowledge of inspection processes and site inspections.
• Logistics management for material deliveries with vendors.
• Strong analytical and numerical skills for estimating and bid prep.
• Effective communication with internal teams and clients.
• Ability to read and interpret construction drawings.
• Detail-oriented and well organized in fast-paced setting.
• Proficiency with MS Office and project management tools.

Responsibilities

• Assist with quantity takeoffs and cost estimates for bids.
• Track materials, deliveries, and expediting activities with suppliers.
• Support permitting agencies and maintain project documentation.
• Organize inspections and monitor progress against timelines and budgets.
• Coordinate logistics and communicate status to stakeholders.
• Contribute to problem-solving on-site to keep projects on track.

Skills

Expediting

Scheduling

Budgeting

Quantity takeoffs

Bid preparation

Inspections

Logistics

Estimating

Communication

Reading drawings

Organization

MS Office

Project mgmt tools

Estimating software

Tools

MS Office

Project mgmt tools

Estimating software

Job description

Company Description FPS Contracting Inc. is a construction services company operating in the New York City Metropolitan Area, supporting a variety of commercial and residential projects. The organization focuses on delivering projects on schedule and within budget while maintaining strong relationships with clients, vendors, and local authorities. FPS Contracting Inc. values safety, quality workmanship, and efficient coordination across all phases of construction. Team members are encouraged to collaborate closely, take ownership of their responsibilities, and contribute to continuous improvement of processes.

Role Description The Assistant Project Manager / Estimator is a full-time, on-site role based at our headquarters in Maspeth, NY. This role supports project planning, scheduling, and coordination, working closely with senior project managers, field teams, and subcontractors to keep projects on track. Day-to-day responsibilities include assisting with quantity takeoffs, preparing cost estimates and bid proposals, tracking materials and deliveries, and supporting expediting activities with suppliers and permitting agencies. The person in this role will help organize inspections, maintain project documentation, and monitor progress against timelines and budgets. Additional tasks include coordinating logistics, updating stakeholders on project status, and contributing to problem-solving when issues arise on site.

Qualifications

• Experience with expediting and expeditor responsibilities, including coordinating permits, approvals, and documentation.
• Proficiency in project management activities such as scheduling, budgeting support, and tracking deliverables.
• Knowledge of inspection processes and standards, with the ability to help prepare for and follow up on site inspections.
• Skills in logistics management, including organizing material deliveries and coordinating with vendors and subcontractors.
• Strong analytical and numerical skills for estimating, quantity takeoffs, and bid preparation.
• Effective communication and collaboration skills for working with internal teams, clients, and external partners.
• Ability to read and interpret construction drawings and specifications.
• Detail-oriented approach with strong organizational skills and the ability to manage multiple tasks in a fast-paced environment.
• Proficiency with common construction and office software (e.g., MS Office, project management tools; estimating software is a plus).
• Prior experience in construction, contracting, or a related field; relevant technical or academic background is preferred.