Assistant Project Manager, Design & Construction

RLJ Lodging Trust; Bethesda (MD); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k, Roth)

Life Insurance

Paid Time Off

Transportation Benefits

Job summary

A prominent real estate investment trust is seeking an Assistant Project Manager in Bethesda, MD. The successful candidate will support various design and construction projects, manage contractual obligations, and ensure timely execution of renovations and maintenance capital expenditures. This role involves working closely with project managers and third-party consultants. Previous experience in project coordination is preferred, along with proficiency in project management tools.

Qualifications

• Proficiency in MS Project and Excel required.
• Self-motivated and goal-oriented individual needed.
• 2 - 5 years of lodging industry experience preferred.

Responsibilities

• Provide administrative support and project documentation.
• Assist with contractor recommendations and bid leveling.
• Manage contract processes within E-Builder.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Education

Bachelor's Degree or equivalent experience

Tools

MS Project

Excel

Word

PowerPoint

E-Builder

Yardi Voyager

Job description

Overview

The Assistant Project Manager is responsible for providing support and oversight on design and construction projects, including renovations and maintenance capital expenditures, for a real estate investment trust with an investment portfolio of more than 100 hotel assets. The incumbent supports planning, executing, and tracking renovation and maintenance capital expenditures and ensures that outside contractors and vendors on assigned projects meet contractual obligations. This role collaborates with an assigned Project Manager or Corp. Maintenance Engineer, manages third party consultants, and works with the Asset Management Team to improve the quality of the company\'s hotel assets with a focus on the company\'s mission. The position facilitates multiple projects in a fast-paced environment and supports the Design and Construction team on project and contract administration and E-Builder/Yardi interfacing.

Base pay range

$70,000.00/yr - $75,000.00/yr

Responsibilities

• Provide administrative and documentation support including project scope definition, schedule tracking, and weekly reporting updates
• Assist with bid leveling and contractor recommendations
• Initiate and manage the contract and change order processes within E-Builder, including COIs and lien waivers
• Coordinate vendor setup processes within E-Builder
• Assist with project permit tracking and follow-up
• Maintain approved supplier lists and participate in vetting suppliers
• Coordinate procurement agent communication and provide feedback on supplier performance
• Assist with processing of invoices and lien waivers pertinent to capital project and renovation execution
• Assist with management of vendors and third-party consultants and follow-up as needed for efficient and timely project execution
• Serve as corporate office touchpoint for assigned projects, project lead, and external project managing consultants (as needed)
• Lead the project closeout process, gather required documentation, and store in E-Builder
• Ensure policies and procedures for project execution are followed by all relevant parties
• Provide full project management support for specialized capital projects as directed by the VP of Design and Construction and assist with special projects
• Oversee and reconcile budgets for asset-managed projects as assigned
• Update weekly reports to include project trackers and summaries
• Assist with the development of Capital Improvement Authorization (CIA) forms and project summaries with benchmarking data
• Collaborate with the D&C Team to identify areas for process improvement, including reporting, benchmarking, and standardized processes
• Support asset disposition efforts as assigned
• Travel may be required

Requirements & Skills

• Ability to monitor compliance with construction, vendor, and related contracts/agreements
• Knowledge of construction, lodging, and real estate development is preferred but not required
• Proficiency in MS Project, Excel, Word, and PowerPoint, or other industry-related scheduling software
• Good judgment and business acumen to make well-reasoned decisions day-to-day
• Self-motivated, goal-oriented, and results-driven
• Ability to work collaboratively to ensure successful project execution
• Ability to work independently in a fast-paced environment while prioritizing projects to meet deadlines
• Strong organizational, interpersonal, and customer service skills
• Detail-oriented with ability to adapt in a dynamic environment

Education and Experience

• Bachelor\'s Degree or equivalent experience
• Preferable knowledge of E-Builder and Yardi Voyager or similar enterprise systems
• Preferable knowledge of construction management processes from initiation to closeout
• Preferable knowledge of contract administration
• 2 - 5 years of lodging industry or project coordination experience is preferred but not required

Work Environment

• Position is based in Bethesda, MD
• Onsite in the office four days a week, with one designated remote workday

Compensation & Benefits

• Base salary: $70,000-$75,000 per year
• Target bonus up to 10%
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, Roth)
• Life Insurance
• Short Term & Long Term Disability
• Paid Time Off
• Paid Holidays
• Transportation Benefits
• Training & Development
• Free Food & Snacks
• Discounted Health Club Membership
• Franchisor Hotel Discounts

Equal Employment Opportunity

RLJ Lodging Trust is an equal-opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.