Assistant Project Manager, Construction Administration

Massschoolbuildings; Boston (MA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Massschoolbuildings is seeking an Assistant Project Manager, Construction Administration in Boston, MA. You will join a construction administration team supporting Massachusetts public school projects through design development to close-out, under a Project Manager III.

The role requires a Bachelor’s degree and 1–3 years of related experience. You will monitor schedules, budgets, and scope, travel to project sites, and work a hybrid schedule with two in-office days weekly.

Qualifications

• Bachelor's degree in project management, construction, architecture, engineering, or related field.
• 1–3 years of experience in construction/project management or related disciplines.
• Proficiency with Microsoft Office suite including Excel, Word, PowerPoint, SharePoint, Teams and Outlook.

Responsibilities

• Review and monitor project schedules, budgets and scope with guidance from PM III.
• Participate in onsite project visits and remote visits with the project team.
• Monitor progress, report observations at weekly department meetings.
• Assist in reviewing and preparing change order documentation and submittals.
• Support initiatives to implement best practices in school building construction and sustainability.

Skills

Project coordination

Communication skills

Time management

Multitasking

Team collaboration

Education

Bachelor's degree in project management/related field

Tools

Microsoft Office (Excel/Word/PowerPoint/SharePoint/Teams/Outlook)

Job description

Job Title: Assistant Project Manager, Construction Administration

Department: Capital Planning

Reports To: Project Manager III

FLSA: Non-exempt

Level: 8

The Construction Administration Team manages school building projects from design development through bidding, contract award, construction, commissioning and project close‑out. The Assistant Project Manager works with a motivated team reporting to a Project Manager III to accomplish the vital function of monitoring the scope, schedule and budget of Massachusetts public school projects while assisting in the day-to-day management of these projects. As part of a small team in a quasi‑independent state agency, the Assistant Project Manager contributes to the team’s success by assisting project managers in support of their projects through each phase of the capital pipeline process, and the MSBA’s mission of partnering with school districts to build the best schools possible for Massachusetts students.

Responsibilities

• With guidance from team members and Project Manager III, review and monitor project schedules, budgets and scope while tracking project‑specific events, costs and construction developments.
• Participate and report onsite visit activity of school building projects during construction, both at the project site and remote visits with the project team.
• Participate in the monitoring of project schedules, budgets, and scope. Report progress and observations to department staff at weekly meetings.
• Assist in reviewing and preparing change order documentation as a member of a team reporting to a Project Manager III; perform preliminary review of other required submittals for funded capital projects for quality of work and guideline conformance.
• Assume responsibility for specific initiatives assigned by the Project Manager III that implement best practices for school building, from the quality and cost‑effectiveness of construction to long‑term durability and sustainability with the latest developments in clean energy strategies for building construction.
• Participate in project meetings addressing project status, funding agreements, budget amendments, change orders and prepare meeting minutes and action items.
• With the guidance from team members and Project Manager III, assist and analyze reimbursement applications, budget revisions, design submission review comments, monthly reports and close‑out documents.

Qualifications

• Bachelor’s degree in project management, construction, architecture, engineering, or related field.
• One to three years of experience associated with construction, project management, building design or other applicable disciplines.
• Qualified graduates entering the workforce directly from college will also be considered.
• Knowledge of, demonstrated interest through education, construction project administration, compliance and schedule monitoring, and claims processing.
• Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint, SharePoint, Teams and Outlook.
• Ability to effectively manage multiple tasks, involving complex and varying problems.
• Strong verbal and written communication skills.
• Ability to work both independently and as part of a team.
• Ability and willingness to travel occasionally to project sites in Massachusetts.
• Ability to work hybrid work schedule – minimum of two (2) in‑office days per week.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.