Project Manager II, Construction Administration

Massschoolbuildings; Boston (MA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

Massschoolbuildings is hiring a Project Manager II, Construction Administration to oversee multiple core programs with supervision from a Senior Project Manager. You will review design submittals, funding amendments, eligibility of reimbursements, change orders and budget revisions to ensure conformance with MSBA scope and guidelines.

The role emphasizes schedules, budgets, site visits, design reviews, and adherence to MSBA processes.

Qualifications

• Bachelor’s degree in a related field and 4–7 years of design, construction, or applicable experience.
• Knowledge of construction project administration, contract compliance monitoring, claims processing and construction methods.
• Proficiency with MSBA guidelines and regulatory requirements.
• Strong communication skills and ability to manage multiple tasks independently or in a team.
• Willingness to travel occasionally to project sites.

Responsibilities

• Manage project schedules, budgets, cost estimates and scope to ensure MSBA guideline compliance.
• Lead project meetings and review design development, budgets and schedules for funded projects.
• Review change‑order documentation and budget revisions for eligibility.
• Ensure contract compliance during construction with MSBA procedures and policies.
• Prepare recommendations for final grant payments and reimbursements.
• Participate in subcommittees and assist in training and recruitment activities.
• Work a hybrid schedule – minimum of two in‑office days per week.

Skills

Construction administration

Contract compliance

Claims processing

Construction methods

MSBA guidelines

Budget review

Education

Bachelor’s degree in a related field

Tools

Excel

Word

PowerPoint

Outlook

Microsoft Office

Job description

Project Manager II, Construction Administration

The Project Manager II works with a motivated team reporting to a Senior Project Manager to manage multiple core program projects independently with minimum supervision. The Project Manager II independently reviews design submittals and project funding amendments for conformance with MSBA scope and guidelines. The Project Manager II also reviews, verifies for accuracy and recommends for eligibility district submittals including reimbursement requests, change orders and budget revision requests.

Responsibilities

• Manage project schedules, budgets, cost estimates and scope to ensure compliance with MSBA guidelines and funding agreements while tracking project‑specific events, costs and construction developments.
• Conduct site visits of MSBA projects during construction as an integral aspect of managing project schedules, budgets and scope.
• Review design development documents, budgets and schedules for funded projects and issue design review comments.
• Review budgets, budget revision requests and cash flow.
• Review change‑order documentation on assigned projects as a peer reviewer and recommend eligibility.
• Ensure contract compliance during construction with MSBA procedures and policies, regulatory requirements and engineering standards.
• Based on the Owner’s Project Manager (OPM) reports, identify variances and deficiencies in contract execution and outcomes, and address with the OPM. Identify actions and resolve as needed in response to the OPM report.
• Lead project meetings regarding status, funding agreements, amendments, project deliverables and change orders.
• Review and approve reimbursement applications through final audit and prepare recommendations for approval of final grant payment.
• Review Commissioning Consultant reports to identify issues and prepare necessary status summaries.
• Lead on initiatives assigned by the Senior Project Manager that improve MSBA processes and implement best practices for school building, from quality and cost‑effectiveness of construction to long‑term durability and sustainability.
• Maintain concentration on budget revision requests, closeout, review comments, cost data publication, monthly reports and commissioning.
• Participate in Capital Planning and Construction Administration subcommittees and procurement committees, as needed.
• Participate in preparation and coordination for MSBA subcommittee and Board of Director meetings.
• Develop and deliver MSBA training and public outreach presentations and/or publications.
• Assist the Senior Project Manager in training Project Manager I and Assistant Project Manager personnel.
• Assist in the recruitment and hiring of personnel with guidance from Senior Project Manager.
• Work a hybrid schedule – minimum of two in‑office days per week.

Qualifications

• Bachelor’s degree in a related field.
• 4 to 7 years of design, construction or applicable experience; public construction experience preferred.
• Knowledge of construction project administration, contract compliance monitoring, claims processing and construction methods.
• Knowledge of Massachusetts laws, including MGL Chapters 30, 149 and 149A, and Chapter 7 preferred.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Ability to manage multiple tasks involving complex and varying problems.
• Strong verbal and written communication skills.
• Ability to gather, analyze and present complex technical information clearly, concisely and understandably.
• Ability to work independently and as part of a team.
• Willingness to travel occasionally to project sites.
• Experience with federal, state, county or local government preferred.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.