Assistant Project Manager, Construction

Hudson Pacific Properties; San Jose (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Hudson Pacific Properties is seeking an Assistant Project Manager to oversee planning, design, scheduling, budgeting, and contract administration for various construction projects. This role is based in our Redwood Shores office, with support for projects in San Jose and Palo Alto.

The ideal candidate will have a Bachelor’s Degree (preferred) in a related field, and a minimum of three years of experience in commercial construction management. Strong communication skills and proficiency in MS Project and Excel are essential.

Qualifications

• Minimum three years of experience supporting commercial construction projects in a related role.
• Demonstrated working knowledge of computers and software including MS Windows, Word, and PowerPoint.
• Ability to work under pressure and manage competing priorities.

Responsibilities

• Oversee and manage project developments, budgets, and schedules.
• Inspect and ensure compliance with building codes and obtain permits.
• Assist in negotiations with architects and contractors.

Skills

Project management

Communication skills

Budgeting

Problem-solving

Education

Bachelor’s Degree in architecture, engineering, construction management or related field

PMP and/or LEED certification

Tools

MS Project

MS Excel

Job description

Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010.

Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start‑ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be—just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive.

We build, we create value and we’re always looking towards what’s next.

We are seeking an Assistant Project Manager who will oversee planning, design, scheduling, budgeting, contract administration and management for various projects. These projects will include large‑scale building renovations, capital improvements, tenant improvements and repair and maintenance of existing properties, all while keeping the project within budget. The Assistant Construction Project Manager will manage these projects from start to completion with full budgetary and schedule responsibility.

This role is primarily based in our Redwood Shores regional office, but will occasionally support projects in San Jose, Palo Alto, and/or Foster City, with travel between these locations.

What You’ll Do

• Oversee and manage the development of work scopes, bidding, project progress contract negotiations, permitting, and project close-out documentation for assigned capital improvements and tenant improvements at assigned properties.
• Create and oversee assigned budgets, pricing, and schedules, both planning and actual construction.
• Assist Leasing Department with pricing, negotiations and any other Tenant issues and consult on pending lease deals.
• Inspect and review projects to ensure compliance with building and safety codes, and other regulations and obtain all necessary permits and licenses.
• Assist in negotiations with architects, consultants, clients, suppliers and subcontractors.
• Assist in interpreting and explaining plans and contract terms to workers and clients, representing the owner.
• Assist Project Managers in conferring with tenants, contractors, and design professionals to discuss and resolve matters such as work procedures, complaints, and construction issues.
• Ensures client satisfaction by providing prompt follow-up on work orders for maintenance and meeting regularly with property managers and tenants.
• Creates, updates, and analyzes detailed budgets, including payment approvals (billing & invoices), budget tracking, and cash flow reports.
• Coordinates projects with property managers and building engineers.
• Reviews the status of all projects with property managers and tenants regarding schedules and pricing, quality control, and contractor responsiveness.
• Coordinates with space planners for drawing distribution and timing.
• Updates trackers with project status and schedule updates on a weekly basis.
• Miscellaneous duties as assigned.

What You’ll Need

• Bachelor’s Degree preferred in architecture, engineering, construction management or some related field.
• PMP and/or LEED certification is preferred.
• Minimum three years of experience supporting commercial construction projects in a project management, construction management, or related role, including experience on the owner, developer, contractor, design, or facilities side.
• Demonstrated working knowledge of computers and software including MS Windows, Word, and PowerPoint. Proficient in using MS Project and Excel.
• Technical knowledge of all aspects of commercial office building construction and a strong working knowledge of California building requirements are preferred. Experience in retail or restaurant construction is a plus.
• Excellent communication skills, both writing and verbal are essential to collaborate with tenants, leasing, property management, engineering and executives.
• Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
• Ability to multitask, attentive to detail, with excellent follow-up skills.
• Ability to adapt to a changing environment and perform in a fast-paced entrepreneurial environment.

Essential Physical Functions/Environment

• Requires a wide range of constant physical activities, including but not limited to: standing, walking, and sitting.
• Requires close, distance, peripheral vision, and depth perception.
• Requires work such as tours throughout the property portfolio, including to construction sites, usually performed by walking and by climbing stairs.
• Requires movement between departments to facilitate work.
• Requires lifting plans or boxes of 25 pounds or more occasionally.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws. Employment is contingent upon completion of applicable screenings in accordance with local laws. The company uses E‑Verify to confirm the identity and employment eligibility of all new hires. If you require a reasonable accommodation during the application or hiring process, please notify us at [e-mail] so we can support you throughout the recruitment experience.