Assistant Project Manager

EPICUS GROUP; San Ramon (CA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with matching

Flexible Spending Account

Paid time off

Job summary

Epicus Group is seeking an Assistant Project Manager in Northern California to support all phases of capital projects for life sciences, energy and government sectors. You will coordinate with clients, architects, engineers, and city officials to ensure scope, budget, and schedule conformance while maintaining strong client relationships.

The role involves procurement support, design and construction oversight, and active participation in project planning, execution, and close-out.

Qualifications

• Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field.
• PMP Certified Project Manager with proven leadership.
• CCM or LEED AP certification a plus.
• Experience with real estate development lifecycle and entitlement processes.

Responsibilities

• Support all phases of capital projects from planning through close-out, ensuring scope, budget, and schedule adherence.
• Assist with stakeholder engagement, needs assessments, and business case development to define project goals.
• Coordinate with clients, architects, engineers, contractors, consultants, and city officials.
• Support procurement, evaluating proposals, negotiating contracts, and issuing purchase orders.
• Assist in preparing project execution plans, kick-off meetings, and ongoing project communications.
• Oversee design/construct phases, including drawings, bid docs, contractor coordination, and approvals.
• Provide construction administration support: meetings, RFIs, submittals, cost control, schedule management, FF&E, and contractor performance.
• Track budgets and schedules with web-based controls; analyze risks and implement mitigations.
• Assist in value engineering studies with owners and design teams to meet objectives.
• Support project administration: forecasting, invoicing, progress draws, issue resolution, and decisions.
• Coordinate architect reviews of contractor/site activities for compliance with docs and standards.
• Observe construction activities and escalate issues as needed.
• Document project status, risks, and mitigation strategies to stakeholders.
• Collaborate with PMs and teams to achieve milestones and accountability.
• Support project close-out with deliverables, documentation, and financial reconciliation.
• Support business development with RFQ/RFP responses, proposals, interviews, and negotiations.
• Represent the company at industry events to strengthen brand and opportunities.

Education

Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field

PMP certification

CCM certification

LEED AP certification

Tools

ProCore

P6

BlueBeam

MS Office

Job description

Epicus Group is a professional project and construction management firm providing owner’s representative consulting services, including workplace strategy, capital program planning, and facilities management. Our work spans the Life Sciences, Energy, and Government sectors, where we deliver comprehensive management and advisory services. We serve as an unbiased advocate for our clients, providing leadership and strategic guidance to navigate complex real estate challenges while minimizing risk and maximizing outcomes.

As we continue to expand our portfolio of exciting projects in Northern California, we are seeking a passionate Assistant Project Manager to join our growing team and deliver exceptional outcomes for our clients. This role will help lead capital projects as the owner’s representative, bringing comprehensive knowledge of the real estate development lifecycle, approval processes, and regulatory requirements.

The Assistant Project Manager will support the development and maintenance of strong client relationships, serving as a key point of coordination for internal stakeholders and external partners. In this role, you will assist in facilitating clear communication, contributing to strategic decision-making, and supporting efforts to enhance the performance of the client’s real estate assets. If you thrive in a dynamic, fast-paced environment, bring a proactive and detail-oriented mindset, and are passionate about delivering exceptional results while growing within a forward-thinking firm, we invite you to join Epicus Group.

Your Role:

• Support all phases of capital projects, including planning, design, construction, and close-out, ensuring successful delivery within scope, budget, and schedule.
• Assist with stakeholder engagement, needs assessments, qualitative program reviews, business case development, and entitlement management to define and verify project goals and objectives.
• Serve as the key point of coordination between clients, architects, engineers, contractors, consultants, and city officials, fostering strong partnerships and effective collaboration throughout the project lifecycle.
• Support procurement efforts for design, construction, peer reviews, and specialty consultant services, including drafting scopes, evaluating proposals, negotiating contracts, and authorizing contract execution and purchase orders.
• Assist in preparing and implementing the project execution plan, project kick-off activities, meetings, presentations, and ongoing project communications to ensure alignment with client objectives and company goals.
• Support the design and construction phases, including oversight of architectural and engineering drawings, bid documents, contractor coordination, and agency approvals to ensure program, budget, and schedule conformance.
• Provide construction administration support, including oversight of meetings, progress reporting, RFIs, submittals, cost control, schedule management, FF&E coordination, and contractor performance.
• Track and monitor project budgets and schedules using web-based project controls; perform meaningful financial and schedule analysis and proactively identify and resolve potential risks, changes, or impacts.
• Assist in organizing and evaluating value engineering alternatives in collaboration with owners and design teams to support financial and performance objectives.
• Support project administration, including resource planning, contract compliance, forecasting, invoicing, progress draw reviews, issue resolution, and strategic decision-making.
• Coordinate architects’ review of contractor and vendor onsite activities to verify compliance with contractual documents, design intent, schedules, and workmanship standards.
• Observe and report on construction activities and construction-related issues, ensuring timely escalation and resolution.
• Coordinate and document project meetings; clearly communicate project status, risks, and mitigation strategies to stakeholders.
• Support and collaborate with Project Managers and internal team members, contributing to accountability, performance development, and achievement of project milestones.
• Assist with project close-out process, ensuring all deliverables, documentation, financial reconciliation, and contractual requirements are completed successfully.
• Support business development efforts, including leading RFQ/RFP responses, proposal development, presentations, interviews, and contract negotiations, and ensuring a seamless transition from business development to project execution.
• Represent the company at industry events, conferences, and networking opportunities to strengthen brand presence and support business development initiatives.

Qualifications:

Minimum 3 years of experience

• Bachelor’s or associate degree in engineering, architecture, construction management, business, or related field.
• Certification as a Project Management Professional (PMP), Certified Construction Manager (CCM) or LEED AP is desired.
• Experience in the Northern California market, having strong relationships with clients, design firms, general contractors, and stakeholders
• Knowledge of the real estate development lifecycle, approval processes, and regulations, from programming, entitlement and design through construction and operations.
• Highly motivated, ambitious and demonstrated business acumen, with a track record of exceeding targets. Expert at building relationships and earning trust.
• Detail-oriented and analytical, excellent communication skills, strong organization and time management skills, and ability to operate independently.
• Advanced MS Office computer skills (Word, Excel, Teams, and PowerPoint).
• Familiar with project management tools and systems such as ProCore, P6 and BlueBeam.
• Ability to travel as required to project locations, meet with clients, and attend industry events.
• Must be legally authorized to work in the United States. Verification of employment eligibility will be required at time of hire. Visa sponsorship is not available for this position.

Your Success

The day-to-day experience at Epicus promises challenge, collaboration, and growth, while our comprehensive benefits create opportunities for you and your family to prosper including:

• A great company culture with a true family-oriented environment that consciously practices its values every day
• The opportunity to take ownership of your career while helping shape the growth and direction of the company
• The freedom and trust to deliver results, paired with respect for work/life balance
• The chance to work with high-caliber clients on meaningful, respected projects
• Competitive base salary with annual bonus potential
• Comprehensive benefits package, including medical, dental, vision, and chiropractor coverage
• 401(k) plan with matching employer contributions
• Flexible Spending Account (FSA) options
• Paid time off, including vacation, sick, and holiday leave
• Formal and informal training opportunities and leadership development

Epicus Group is an equal opportunity employer that is committed to inclusion and diversity. We are also a Diverse Business Enterprise, with Minority Business, Small Business and Disabled Veteran Business Enterprise certifications. We take action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.