Assistant Project Manager

Air Solution Mechanical Services; Woodbridge (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Air Solution Mechanical Services is seeking an Assistant Project Manager for an on-site role based in Woodbridge, VA (with some travel to Charlotte, NC). This full-time position supports project managers in planning, coordinating, and delivering HVAC projects from initiation through completion.

You will track schedules, assist with procurement and expediting of equipment, coordinate logistics with vendors and subcontractors, monitor project documentation, and help ensure safety, quality, and

Qualifications

• Experience with project tracking tools and schedules.
• Procurement and expediting experience.
• Knowledge of safety and compliance standards.
• Coordinate with vendors and subcontractors.
• Strong documentation and reporting skills.

Responsibilities

• Track project schedules and assist with procurement.
• Coordinate logistics with vendors and subcontractors.
• Monitor project documentation and ensure compliance with codes.
• Support inspection activities and resolve on-site issues.
• Communicate with clients, internal teams, and field technicians.

Skills

Project coordination

Expeditor

Inspection experience

Logistics management

Documentation

Communication

On-site work

HVAC/construction experience

Education

Degree: CM/Engineering/Business

Job description

Company Description

Air Solution Mechanical Services delivers a wide range of commercial and residential heating and air conditioning solutions throughout the Washington, DC area. The company focuses on helping clients choose energy-efficient equipment that reduces costs and improves heating, cooling, and indoor air quality for employees and occupants. Air Solution Mechanical Services has deep expertise in understanding the specific needs of commercial and industrial clients. The team specializes in HVAC system design and installation, maintenance and repair, and comprehensive testing and analysis of complex systems. Applicants can expect to join a professional environment focused on quality service, technical excellence, and customer satisfaction.

Role Description

The Assistant Project Manager is a full-time, on-site role based in Woodbridge, VA and Charlotte, NC. This position supports project managers in planning, coordinating, and executing commercial and residential HVAC projects from initiation through completion. Day-to-day responsibilities include tracking project schedules, assisting with procurement and expediting of equipment and materials, coordinating logistics with vendors and subcontractors, and monitoring project documentation. The role involves supporting inspection activities, ensuring compliance with company standards and local codes, and helping resolve on-site issues to keep projects on time and within budget. The Assistant Project Manager will also communicate regularly with clients, internal teams, and field technicians to maintain clear expectations and smooth project delivery.

Qualifications

• Project coordination and project management skills, with the ability to support planning, scheduling, and execution of multiple HVAC projects.
• Expeditor and expediting skills to manage procurement timelines, follow up on orders, and ensure timely delivery of equipment and materials.
• Inspection experience and attention to detail to assist in quality checks, site walkthroughs, and adherence to safety and compliance requirements.
• Logistics management capabilities to coordinate deliveries, manage inventory flows, and support efficient use of labor and resources.
• Strong organizational and documentation skills, including experience with project tracking tools, spreadsheets, and basic reporting.
• Effective written and verbal communication skills for collaborating with clients, vendors, and internal teams.
• Ability to work on-site in Woodbridge, VA, including occasional visits to project locations in the Washington, DC area.
• Prior experience in construction, HVAC, mechanical services, or a related field is preferred.
• Associate or bachelor’s degree in construction management, engineering, business, or a related discipline, or equivalent practical experience.