Assistant Project Manager

PremiStar; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

PremiStar is seeking an Assistant Project Manager to provide administrative support across project activities in Kansas City, MO. You will assist with meetings, change orders, submittals, and coordination of turnover and filing for awarded projects.

The role requires strong organizational skills, ability to multitask, and teamwork. Work will occur in an office and field environment with standard responsibilities and documentation duties.

Qualifications

• Must be highly organized with strong time management.
• Attention to detail is essential for accurate document control.
• Ability to multitask in a fast-paced construction environment.

Responsibilities

• Provide administrative support to project management.
• Attend project meetings and assist with change orders, submittals, and documentation.
• Coordinate turnover, filing, and project logs for awarded projects.
• Assist with correspondence, COIs, permits, and procurement related to projects.

Skills

Organization

Time management

Detail oriented

Multitasking

Teamwork

Job description

The Assistant Project Manager will provide administrative support to project management. They will attend project meetings and perform administrative tasks associated with change orders, shop drawing acquisition and review, contact with subcontractors, contract revisions, and material tracking.

Job Duties and Responsibilities

For Awarded Projects

• Work with estimating department on turnover process and documentation.
• Assign project numbers and move files form estimating to project management when project is awarded.
• Enter write-up, Schedule of Values.
• Major equipment purchase orders- issue letters of intent to include requesting lead times and submittal data.
• Subcontractors- issue letters of intent and request submittal data.
• Coordinate turnover meetings from estimating to operations.
• To Assist Project Management:
• Obtain and/or provide notice of commencements.
• File notice to owner.
• Certificates of insurance to general contractor.
• Bid bonds and Performance, Labor & Material Bonds.
• Process and execute necessary permits that are required for construction projects.
• Set up, organize, and maintain the construction project filing system on server.
• Red Forms for project managers.
• Assemble contract and subcontract routing process.
• Contract change orders and sub0change orders.
• Enter, update, create, and distribute submittals.
• Project tracking logs.
• Purchase orders and direct owner purchases.
• Close-out process.

Additional responsibilities

• Request and maintain all COIs for all departments (Purchasing, Service, Construction, Estimating).
• License renewals.
• Print reports requested by project managers.
• File current inspection test reports and daily reports that are provided by superintendents.
• Field team folder on server for foreman access.
• Onboarding and training.
• Expense reports.
• Other duties as assigned.

Qualifications

• Superior organizational and time management skills.
• Must be detail oriented.
• Able to work independently or as part of a team.
• Must possess the ability to multitask.

Physical Demands

This position is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

Work Environment

This job operates in both an office and a field environment. Must be able to sit and/or stand for extended periods of time.

Reasonable Accommodation

Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions unless doing so presents an undue hardship on the Company’s business operations.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Employee understands the above job description and agrees to comply with and be subject to its conditions. Employee further agrees this job description does not alter his/her at-will employment status. Employee understands that the Company reserves the right to delegate, remove, expand or change any and all responsibilities. Employee acknowledges that he/she can fulfill the above duties with or without reasonable accommodation.

Applicants must be currently authorized to work in the United States on a full-time basis. This position is not eligible for employer visa sponsorship.