Assistant Project Manager

Northern Architectural Systems; Teterboro (NJ); On-site; USD 58,000 - 68,000; Full time

Benefits offered by this job

PTO (Paid Time Off)

Medical, Dental and Vision benefits

401(k)

Employee Training

Job summary

Northern Architectural Systems, Inc. is seeking an organized, technically minded Assistant Project Manager to support the coordination and execution of projects. You will gather information from internal teams, track progress, and communicate with customers and partners to keep projects on schedule.

The ideal candidate is a proactive problem-solver who can see both detailed tasks and the bigger picture. Training is available for the right candidate, with a focus on accurate records and efficient

Qualifications

• Degree in Engineering, Construction Management, Architecture, or Business preferred but not required.
• Experience in project coordination, construction, manufacturing, or technical environments is a plus.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.

Responsibilities

• Coordinate day-to-day project activities, schedules, and priorities with the Project Manager.
• Collect information from internal departments to monitor progress and maintain accuracy.
• Maintain organized project records, logs, and follow through on outstanding items.
• Assist with project documentation: shop drawings, submittals, material tracking, RFIs, change orders, deliveries.
• Communicate clearly with customers, contractors, vendors, and internal teams.

Skills

Communication skills

Multitasking

Excel

English proficiency

Problem-solving

Education

Engineering/Construction/Architecture/Business degree

Tools

Office software (Excel/Outlook)

Job description

Northern Architectural Systems ("NAS") is a growth-minded, locally owned and operated company which is dedicated to servicing our customers. We offer high quality, energy-efficient fenestration and building facade solutions to meet the requirements of a demanding market, while remaining environmentally-friendly. Northern Architectural Systems has been recognized by INC Magazine on the list of the top 5000 Fastest Growing Private Companies in America and as one of the top 50 Fasted Growing Companies in New Jersey by NJBIZ Magazine.

Overview:

We are seeking a highly organized, technically minded Assistant Project Manager to support the coordination and successful execution of our projects.

The ideal candidate is a strong communicator and a proactive problem-solver with a natural drive to understand how things work and fit together. This person will be responsible for gathering and organizing information, tracking project progress, coordinating with internal teams, and communicating effectively with customers and other external partners.

We're looking for someone who can see both the details and the bigger picture. We are willing to train the right person who demonstrates the aptitude, work ethic, and curiosity to succeed.

Key Responsibilities

• Support the Project Manager in coordinating day-to-day project activities, schedules, and priorities.
• Gather information from internal departments to monitor project progress and keep information accurate and up to date.
• Maintain organized project records, schedules, and logs, ensuring that outstanding items are followed through to completion.
• Help coordinate project documentation, including shop drawings, submittals, material tracking, RFIs, change orders, and delivery information.
• Communicate clearly and professionally with customers, contractors, vendors, and internal teams.
• Identify missing information, inconsistencies, potential delays, or other concerns, and proactively bring them to the Project Manager's attention.
• Participate in project meetings, document decisions and next steps, and follow up to ensure assigned actions are completed.
• Assist with project closeout, including tracking outstanding items and maintaining complete project records.

• Degree in Engineering, Construction Management, Architecture, Business, or a related field preferred but not required.
• Previous experience in project coordination, construction, manufacturing, or another technical environment is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook, with the ability to learn new systems quickly.
• Strong written and verbal communication skills in English.
• Ability to manage multiple priorities and work effectively under pressure.
• Familiarity with architectural drawings, shop drawings, or construction management software is a plus.

Full-time position

Salary Range: $58,000 - $68,000 annually (commensurate with experience)

PTO (Paid Time Off)

Medical, Dental and Vision benefits offered

401(k)

Employee Training