Assistant Project Manager

Suffolk Construction; Temple (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Suffolk Construction is seeking an Assistant Project Manager for Mission Critical to assist the Project Manager with day-to-day operations. You will track contracts, POs, RFIs, submittals, and permit processes, while coordinating with subcontractors and attorneys to manage changes and risk.

The role requires a Bachelor's degree and 2+ years in a related mission-critical environment or Suffolk’s Career Start Program, with strong communication and attention to detail.

Qualifications

• Bachelor's degree required.
• 2+ years of related Mission Critical experience or completion of Suffolk's Career Start Program.
• Ability to adapt to new processes and solve problems
• Proficient with computers and common software applications
• Strong communication skills and attention to detail

Responsibilities

• Log in and track Contracts & Purchase Orders.
• Price, approve and/or reject Change Orders, Submittals, and respond to RFIs.
• Review shop drawings and respond to RFIs.
• Request Insurance Certificates from subcontractors and review for compliance.
• Create and update Vendor and Subcontractor Contact Log.
• Price and create Proposed Change Orders.
• Submit, track responses and issue RFIs.
• Manage building permit process and resolve related issues.
• Coordinate with municipalities and plan revisions.
• Collaborate with attorneys on contracts and insurance matters.
• Liaise with subcontractors to resolve disputes and progress questions.
• Assist with Project Schedule Narratives.
• Capture weekly video and distribute to GM.
• Create Weekly Meeting Minutes for Owner and Subcontractors meetings.
• Set up coordination meetings with Subcontractors.
• Distribute revised drawings to Subcontractors.
• Draft PO and Subcontract Request descriptions.
• Obtain and track Subcontractor warranty certificates.
• Create close-out manuals.
• Conduct OSHA/HAZWOPER and safety training

Skills

Change management

Communication

Attention to detail

Computer literacy

Adaptability

Team collaboration

Core values alignment

Education

Bachelor's degree in applicable discipline

Job description

Overview

The Assistant Project Manager, Mission Critical works with the Project Manager in running the day-to-day project management operations on the job.

Responsibilities

• Log-in and track Contracts & Purchase Orders
• Use experience and judgment to price, approve and/or reject Project Change Orders, Submittals, and respond to Requests for Information
• Log-in, track and review shop drawings and submittals and respond to Requests for Information
• Request Insurance Certificates from subcontractors to review for compliance with the Company's insurance requirements
• Create and update Vendor and Subcontractor Contact Log
• Price and create Proposed Change Orders
• Submit, track response and issue Requests for Information
• Responsible for managing the building permit process and resolving any issues related thereto
• Plan revision submissions to municipality
• Work with Company Attorneys on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications
• Act as a liaison with subcontractors to resolve any disputes, questions, or issues related to subcontractor's work and progress.
• Assist with Project Schedule Narratives
• Take Weekly Video and distribute to General Manager
• Create Weekly Meeting Minutes – Owner's and Subcontractors meetings
• Set up coordination meetings with Subcontractors
• Distribute revised drawings to Subcontractors
• Using best judgment, write up descriptions for Purchase Orders and Subcontract Requests
• Responsible for obtaining and tracking Subcontractor warranty certificates
• Responsible for creating close-out manuals
• Conducts training for OSHA 10 or 30 Hour, HAZWOPER, and other Safety related topics

Qualifications

• Bachelor's degree in applicable discipline
• 2+ years of related Mission Critical experience or completion of Suffolk's Career Start Program as a Project Engineer or Project Engineer with another firm
• The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems
• Computer Literate
• Good communication skills
• Accurate with an attention to detail
• Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is just one component of Suffolk's total rewards package for employees. Actual salaries may be based on several factors including, but not limited to, a candidate's skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.