Assistant Project Manager

Suffolk Construction; Houston (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Suffolk Construction seeks an Assistant Project Manager to support day-to-day mission critical project management under the Project Manager. You will help track contracts, submittals, RFIs, and permits while coordinating with subcontractors and attorneys to resolve issues.

The role emphasizes attention to detail, strong communication, and adaptability within a fast-paced construction environment in Houston. Office-based with occasional site presence; growth opportunities available.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• 2+ years of related Mission Critical experience or completion of Suffolk's Career Start Program as a Project Engineer or equivalent.
• Ability to manage and embrace change; adapt to new processes and approaches.
• Computer literate and proficient with standard office software.
• Good communication skills and attention to detail.
• Demonstrated alignment with Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Responsibilities

• Log in and track Contracts & Purchase Orders.
• Price, approve and/or reject Project Change Orders, Submittals, and respond to RFIs.
• Log in, track and review shop drawings and submittals and respond to RFIs.
• Request Insurance Certificates from subcontractors and review for compliance.
• Create and update Vendor and Subcontractor Contact Log.
• Price and create Proposed Change Orders.
• Submit, track response and issue RFIs.
• Manage building permit process and related issues.
• Plan revision submissions to municipality.
• Coordinate with Company Attorneys on contracts and insurance matters.
• Liaise with subcontractors to resolve issues related to their work.
• Assist with Project Schedule Narratives and weekly updates.
• Create Weekly Meeting Minutes for Owner and Subcontractor meetings.
• Set up coordination meetings with Subcontractors and distribute revised drawings.
• Draft descriptions for Purchase Orders and Subcontract Requests.
• Track Subcontractor warranty certificates and close-out manuals.
• Conduct OSHA 10/30 Hour, HAZWOPER, and safety-related trainings.

Skills

Communication skills

Attention to detail

Adaptability

Computer literacy

Core-values alignment

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Assistant Project Manager

Location: US-TX-Houston

Job Type: Regular Full-Time

Category/Department: Mission Critical

Overview

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk is a national company with extensive experience, including healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk manages complex projects and is privately held. For more information, visit www.suffolk.com.

The Role

The Assistant Project Manager, Mission Critical works with the Project Manager in running the day-to-day project management operations on the job.

Responsibilities

• Log in and track Contracts & Purchase Orders
• Use experience and judgment to price, approve and/or reject Project Change Orders, Submittals, and respond to Requests for Information
• Log in, track and review shop drawings and submittals and respond to Requests for Information
• Request Insurance Certificates from subcontractors to review for compliance with the Company's insurance requirements
• Create and update Vendor and Subcontractor Contact Log
• Price and create Proposed Change Orders
• Submit, track response and issue Requests for Information
• Responsible for managing the building permit process and resolving related issues
• Plan revision submissions to municipality
• Work with Company Attorneys on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications
• Act as a liaison with subcontractors to resolve disputes, questions, or issues related to subcontractor's work and progress
• Assist with Project Schedule Narratives
• Take Weekly Video and distribute to General Manager
• Create Weekly Meeting Minutes - Owner's and Subcontractors meetings
• Set up coordination meetings with Subcontractors
• Distribute revised drawings to Subcontractors
• Using best judgment, write up descriptions for Purchase Orders and Subcontract Requests
• Responsible for obtaining and tracking Subcontractor warranty certificates
• Responsible for creating close-out manuals
• Conduct training for OSHA 10 or 30 Hour, HAZWOPER, and other safety-related topics

Qualifications

• Bachelor's degree in applicable discipline
• 2+ years of related Mission Critical experience or completion of Suffolk's Career Start Program as a Project Engineer or equivalent experience
• Ability to manage and embrace change; adapt to new processes and approaches
• Computer literate
• Good communication skills
• Accurate with attention to detail
• Demonstrated alignment with Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

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Working Conditions

Office environment with occasional job site presence. Sitting for long periods, keyboard use, and light physical activity may be required. Routine travel to project sites may be necessary; moderate noise levels on job sites.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran status, gender identity, age, or any other status protected by law. Suffolk will not tolerate any unlawful discrimination or harassment.

Compensation Information

Where required by law, pay ranges can be found in Suffolk's job postings. Base Salary for this position is one component of Suffolk's total rewards package. Actual salaries may be based on factors including skill, experience, education, and other qualifications. Suffolk offers a comprehensive benefits package as part of its total rewards strategy. Salary ranges are reviewed regularly to reflect market trends.

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