Assistant Project Manager

Paylocity; Redondo Beach (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Paylocity is seeking an Assistant Project Manager to support hotel renovation projects. You will work directly with Project Managers, subcontractors, vendors and clients to help evaluate needs from RFPs and plans, solicit quotes, purchase materials, track logs, and help prepare closeout documentation.

You will maintain logs, assist with budgets, coordinate milestones, review invoices, participate in team calls, and occasionally travel to job sites for prebid and preconstruction meetings, with a

Qualifications

• High school diploma required; related training preferred.
• Experience in construction or estimating preferred.
• Proficiency in plan-reading and estimation software required.

Responsibilities

• Review bid documents and provide quantity take-offs.
• Solicit subcontractor and vendor bids to prepare preliminary project budget.
• Coordinate with Project Team to determine schedule milestones and track materials.
• Maintain logs (Submittal, RFI, Change Order).
• Evaluate and approve invoices related to material purchases.
• Participate in project team calls with clients and subcontractors and vendors.
• Occasional travel to jobsite for prebid/preconstruction meetings or PM coverage.
• Maintain accurate documentation throughout construction.
• Other duties as assigned.

Skills

Strong math skills

Plan-reading ability

Multi-tasking

Attention to detail

Written and verbal communication

Collaborative environment

Education

High school diploma

Certificate or courses in project management

Tools

Planswift

Bluebeam

Procore

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Description

The Assistant Project Manager will work directly with the Project Managers, as well as many subcontractors, vendors, and clients, to assist in the successful management of hotel renovation projects. Coordinating and collaborating with the project management teams, they will assist in evaluating project needs from Request for Proposal documents and plans, soliciting quotes from subcontractors and vendors, purchasing, and tracking construction materials, negotiating subcontracts, creating and maintaining RFI and submittal logs, and providing closeout documentation.

Assistant Project Manager Job Responsibilities:

• Upload and review bid documents
• Provide quantity take-offs and solicit subcontractor and vendor bids to prepare preliminary project budget
• Coordinate with Project Team (Project Manager, Project Accountant and Superintendent) to determine schedule milestones, track materials, and ensure subcontractors are accurately scheduled
• Maintain and contribute to various logs (Submittal, RFI, and Change Order)
• Evaluate and approve invoices related to material purchases
• Participate in project team calls, to include clients and/or subcontractors and vendors
• Occasionally travel to jobsite as needed for prebid and preconstruction meetings, oversee floor punch, or stand in for the PM if they are unable to attend
• Maintain accurate documentation throughout the course of construction, for all phases
• Other duties as assigned

Requirements

Assistant Project Manager Qualifications and Skills:

• Strong math skills including basic geometry and arithmetic
• Ability to navigate and interpret specifications and plans
• Ability to handle multiple assignments simultaneously
• Close attention to detail
• Excellent written and verbal communication skills
• Able to work in a collaborative environment with many different people

Education and Experience Requirements:

• High Proficiency in Microsoft Suite (Outlook, Excel, Word) required
• High Proficiency in plan-reading, as well as estimation software such as Planswift or Bluebeam required
• Proficiency in Procore highly preferred
• Experience in construction, hospitality, large scale renovations, or estimating highly preferred
• A minimum of a high school degree. A certificate, related college courses or other formal training in project management, construction or estimating preferred.

All the above are considered Essential Functions for the Assistant Project Manager position. Temporary modifications to provide reasonable accommodation do not waive any of these essential functions.