Assistant Project Manager

Bouma Corporation; Grand Rapids (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Bouma Corporation is seeking an Assistant Project Manager to support planning, execution and closeout of construction projects under the Project Manager. You will assist on multiple concurrent projects and support the onsite field team as needed to ensure timely delivery and quality outcomes.

Responsibilities include budgeting, vendor coordination, change management, preparation of submittals, and setup in PM/Accounting software to drive project success.

Qualifications

• Experience supporting construction project budgets and cost tracking.
• Ability to solicit competitive proposals from vendors and subcontractors.
• Strong communication across Owner, Architect, and Subcontractors.

Responsibilities

• Prepare and track submittals and shop drawings to support project schedules.
• Input project information into PM and accounting software at setup.
• Assist in the Schedule of Values and monthly billings based on % complete.
• Analyze job cost trends and provide weekly cost trend information.

Skills

Budgeting

Vendor management

Scheduling

Cost control

Communication

Tools

PM software

Accounting software

Job description

The Assistant Project Manager will be responsible for supporting the planning, execution and close out of a construction project, working closely with the Project Manager. The Assistant Project Manager will work under the direction of the Project Manager and assigned to multiple concurrent projects. This position also requires supporting the onsite field team as needed and related to execution of the project.

Management Responsibilities:

• Assist in the development and management of project budgets for labor, materials, and equipment, and provide the budget in a timely manner to support preplanning and progress on projects.
• Effectively solicit competitive proposals from vendors and subcontractors.
• Assist the Project Manager in reviewing and pricing all project cost/impact events. Negotiate cost changes with the customer to receive Change Orders for a favorable result to Bouma in a timely manner.
• Mentors Field Leaders
• Excel in communication at all levels to develop and maintain good relationship with Owner, Architect and Subcontractors.

Job Responsibilities:

• Submittals/Shop Drawings: Complete assembly of the submittal package, status tracking and information share with the project team in a manner that supports the project schedule.
• Job Setup: Input job information into PM/Accounting software.
• Schedule of Values: Assist the PM on setup of the SOV at Job Setup and provide input on monthly billings based on knowledge of project scopes percent complete.
• Forecasting: Analyze job cost trends as directed by the PM to assist in projecting final job costs on each project.
• Job cost trends: Utilize job cost reports, production information gathered to provide weekly cost trend information for review to the PM and Job Leader.
• Manpower Plan: Assist PM in assembling a manpower projection plan calculating projected manpower required by week for the duration of a project.
• Change Management: Complete quantity takeoffs of changes, compile material quotes, assemble labor changes for deviations from the original contract scope.
• Issue Subcontracts: Generate contracts for sub-labor and subcontractors.
• Vendor setup requests & coordinating documents: Start the process for a new vendor or subcontractor setup and follow up on status.
• Track Sub Labor progress vs. billings (SF), verify T&M work: Use sub-labor invoice tracking log for tracking status.
• Material Tracking: Assist project team with material quantities percent complete, including periodic counts of material stored onsite.
• Exit Plan: Assemble project Exit plan with data from PM and Job Leader, manage updates and communication of the plan with project team.
• Project close out: Assist in analyzing project cost information and preparing reports for project close out meetings. Assemble applicable warranties, O&M manuals, attic stock information and other required closeout documents for each project.