Assistant Project Manager

Top Echelon LLC; City of Syracuse (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

Top Echelon LLC is seeking a project support professional to work with our project management staff and assist in overseeing project progression from preconstruction through completion. You will help coordinate tasks, procurement, and documentation, ensuring client satisfaction and high-quality outcomes.

The role involves frequent travel to job-sites and close collaboration with the project team, subcontractors, and vendors.

Qualifications

• Experience supporting project management activities.
• Willingness to travel frequently to job-sites.
• Strong communication and organizational skills.
• Ability to assist with cost tracking and procurement processes.

Responsibilities

• Assist in maintaining relationships with clients, consultants, and project team.
• Assist with procurement of materials and services for projects in progress.
• Assist with distribution of scope of work assignments for subcontractors and vendors.
• Assist PM with subcontract creation and change order processes.
• Assist PM with project accounting and change order tracking.
• Assist in procurement of contracts with vendors and suppliers.
• Assist in administration and tracking of project costs and accounting updates.
• Assist in coordinating all project team members.
• Assist in maintaining project schedules.
• Maintain project communication hierarchy and protocol among the team.
• Review projects in the field for quality and progress.
• Support scheduling of and attendance at all job meetings.
• Assist in project closeout procedures and documentation.
• Review submittals and manage timelines, procurement, approvals, and records.

Skills

Project coordination

Vendor management

Procurement support

Scheduling

Communication

Job description

Responsibilities:

Primary responsibility for this position will be to support our company project management staff.

Reports To:

Senior Project Manager/ Project Manager

Job summary:

This position is responsible for supporting and working with the Project Manager(s) to oversee the dally management, coordination, supervision, and successful completion of projects with a high degree of product quality and client satisfaction.

General Summary of Duties:

Your support will be initiated during preconstruction to groundbreaking and ultimately through project completion. We will train you using our company training program, preparing you to perform support services for the assigned Project Manager(s) in the duties listed below.

Travel:

Travel to job-sites frequently for personnel/job management, progress review, quality control and Project management administration.

Responsibilities:

Assist in the maintenance of working relationships with clients, consultants and other agencies pf the project team.

• Assist with the procurement of materials and services for projects in progress.
• Assist with the distribution of scope of work assignments for each subcontractor & vendor.
• Assist PM with subcontract creation process and subcontractor change order process.
• Assist PM with overall project accounting and contract change order summations tracking.
• Assist in the procurement of contracts with vendors and suppliers.
• Assist in the administration and tracking of projects costs Including participation in project accounting updates, approvals and processes.
• Assist in the coordination of all project team members.
• Assist in the maintenance of project schedules.
• Maintain project communication hierarchy and protocol between project team.
• Review projects in field
• Quality Control
• Assist in the scheduling of and attend all job meeting when necessary. Assist in the creation of and participate in project closeout procedures.
• Review project submittals and administrate overall timeline, procurement, approval process with necessary project stakeholders, maintain log and records for submittals, submittal distribution.
• A full knowledge of closeout requirements for each project. Maintaining a closeout list for each project, then procurement of all closeout Items, Orderly compilation as required by end user and transmittal of same to proper project stakeholders in-house personnel.