Assistant Project Manager

Moss & Associates LLC; Dallas (TX); On-site; USD 65,000 - 95,000; Full time

Job summary

Moss & Associates LLC is hiring an Assistant Project Manager to support the Project Manager in administrative and technical project management. The role covers contract administration, change orders, submittals, procurement, and scheduling on projects in Dallas, Texas.

The candidate should have a Bachelor’s degree in construction management or related field and at least 3 years of experience as a project engineer or assistant PM. Strong communication and computer skills are essential for success.

Qualifications

• Bachelor's degree in construction management, engineering or related discipline required.
• Minimum 3 years’ experience as a project engineer or assistant project manager in construction.
• Strong communication and interpersonal skills; ability to interface with owners' representatives and teams.

Responsibilities

• Assists in contract administration, change orders, submittals, procurement and scheduling.
• Reviews design documents and identifies key subcontractors and long-lead items.
• Develops bid packages and participates in pre-bid conferences; supports preconstruction processes.
• Maintains project financial tracking: approves expenditures, processes requisitions, and manages change orders.
• Sets up filing systems, purchasing schedules, and obtains insurance and bonds; coordinates project meetings.
• Coordinates with subcontractors, vendors, and field operations; supervises daily site activities.

Skills

Strong communication and interpersonal

Strong computer skills

Education

Bachelor's degree in construction management, engineering or related discipline

Tools

Construction project management software

Job description

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Assistant Project Managers are responsible for assisting the Project Manager in the administrative and technical management of the project. They assist in supervising all activities related to contract administration, change orders, submittals, procurement, and scheduling.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Contributes preconstruction services by engaging in the following:

• reviews Design Documents
• identifies key Subcontractors
• investigates site
• analyzes labor markets
• identifies long-lead items
• develops Bid Packages
• participates in pre-bid conferences
• develops Project Procedures Manual
• coordinates and obtains permitting

Contributes to project financial tracking by engaging in the following:

• approves miscellaneous job expenditures
• assists in preparing monthly Owner Requisitions
• processes monthly requisitions
• manages change order process
• assists in Loss-Control Management
• administers Owner Purchase Program
• manages project assets

Manages project start-ups by engaging in the following:

• develops Scopes of Work
• sets up filing system
• develops Purchasing Schedule
• obtains insurance and bonds
• establishes Schedule of Project Meetings
• develops QC Program
• develops Loss Control (Safety) Program
• sets up and distributes project directory and mobilizes onto site

Maintains schedules by engaging in the following:

• complies with contract requirements
• coordinates with corporate scheduling
• prepares and distributes detailed Project Schedules
• prepares resource loaded Schedules
• prepares, and distributes monthly updates
• develops Look-Ahead Schedules

Manages project administration by engaging in the following:

• administers document control
• administers RFI process
• administers critical items list
• prepares monthly reports
• prepares correspondence
• maintains filing system
• conducts project meetings
• evaluates and responds to project risks

Contributes to field operations by engaging in the following:

• conducts trade preconstruction meetings
• coordinates Subcontractors and Vendors
• coordinates permit inspections
• maintains subcontractor relationships
• manages QC Program
• manages Loss Control (Safety) Program
• manages Shop Drawing process
• manages material expediting process
• manages daily cleanup
• manages rental equipment
• performs daily jobsite walk
• coordinates specialty inspections
• manages start-up and commissioning of equipment

Promotes client relations by engaging in the following:

• interacts regularly with Owner and complies with client's needs

Manages project closeout and post construction services by engaging in the following:

• obtains Certificate of Occupancy and other government approvals
• submits “As-Built” Drawings
• submits Operation Manuals
• completes Punch List
• coordinates Owner move-in and start-up
• finalizes Owner Training Programs
• obtains and delivers warranties and transfers attic stock
• demobilizes field operations
• closes out subcontracts
• submits Project History Report
• completes Asset Transfer
• obtains client referral
• archives project records
• and administers warranty period services

Promotes company by engaging in the following:

• participates in Company-sponsored events
• participates in Task Team Committees
• participates in industry-related organizations
• teaches and/or trains employees
• participates in college recruiting and related activities
• participates in general recruiting
• participates in Company presentations
• participates in Project PR events
• and seeks positive PR opportunities

Participates in personal professional development by engaging in the following:

• participates in training programs
• participates in continuing education programs
• participates in seminars, and conferences, and participates in professional organizations

Performs other related duties as assigned

EDUCATION AND WORK EXPERIENCE

Education & Experience: Bachelor's degree in construction management, engineering or related discipline or 5 years’ experience

Minimum 3 years’ experience as a project engineer or assistant project manager in the construction industry with a general contractor

Strong computer skills are a necessity, including familiarity with construction project management applications

Strong communication and interpersonal skills and are required to interface directly with owners' representatives, the A/E team, building departments and other team members

Intermediate finance skills are required

JOB TITLE

ASSISTANT PROJECT MANAGER

JOB LOCATION

DALLAS/FORT WORTH, TEXAS

CLASSIFICATION

FULL TIME – EXEMPT – SALARIED

REPORTS TO

SENIOR PROJECT MANAGER

EMPLOYER INFORMATION

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award-winning buildings and helped our company become one of the most respected and sought-after companies in the U.S.

The Moss team of experts spans the country with offices in Hawai'i, California, Texas, and Florida. Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise with a renowned level of integrity and transparency—and serving as the foundation for all we do.

Learn more about careers at Moss here!