Assistant Project Manager

John Burns; Chicago (IL); On-site; USD 68,000 - 98,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company contribution

Profit sharing

Long-term disability

Job summary

John Burns is seeking an Assistant Project Manager in Chicago to coordinate project teams, manage submittals, and track costs. You will work with engineers, suppliers, and subcontractors to ensure timely, safe, and compliant project delivery.

Ideal candidates have 3–6 years of PM experience, 1–2 years on water or wastewater projects, and strong skills in MS Excel, Word, and PowerPoint, plus familiarity with P6, HCSS, Procore and SmartSheet.

Qualifications

• 3-6 years of project management experience.
• 1-2 years of experience on water or wastewater treatment projects.
• Ability to read prints and produce accurate take-offs.
• Ability to source and learn labor units for assigned work.
• Proficient in MS Excel, Word, PowerPoint; familiarity with P6, HCSS, Procore & SmartSheet.

Responsibilities

• Project Documentation – detail, measure and document per project requirements.
• Submittals/Material Management – log and track submittal status and push for approvals.
• Maintain collaborative relationships with customers, resident engineers, foremen, construction managers, suppliers and subcontractors.
• Track and report real-time cost vs. budget information; forecast financial status; invoice 100% of work completed during pay period.
• Study plan/spec requirements and ensure the project team has the latest documents.
• Understand and track estimated labor units for assigned work.
• Develop and update baseline, two week, one week and daily schedules; report progress and implement corrective actions.
• Enforce Job Hazard Analysis and ensure safety onsite.
• Resolve internal team issues and client concerns promptly.

Skills

Project management

Team leadership

Communication

Tools

MS Excel

MS Word

PowerPoint

P6

HCSS

Procore

SmartSheet

Job description

The Assistant Project Manager role reports directly to a Senior Project Manager or Project Manager. This role can supervise Project Engineers, Sub-Contractors and Suppliers to ensure consistent departmental communication and coordination.

We’re looking for you to do the following:

• Project Documentation – Follows JBCC procedures to detail, measure and document per project requirements
• Submittals/Material Management – Comply with all project submittal requirements. Accurate log and track submittal status and push for approval with sense of urgency.
• Relationships – Responsible to ensure collaborative team approach to all projects. This includes maintaining a positive relationship with all parties involved in the project: customer, resident engineer, foreman, construction manager, key suppliers, and key subcontractors.
• Financial – Track and accurately report real-time cost vs. budget information. Accurately forecast financial status. Invoice on time for 100% of work completed during pay period.
• Plan/Specifications – Study and understand plan/spec requirements for all assigned work. Ensure project team has and understands most recent documents.
• Project Labor Units – Understand and accurately track estimated labor units
• Schedule - Develop and update baseline, two week, one week and daily schedule to reflect accurate labor, material, equipment and subcontract time requirements and project constraints. Measure and report on schedule against actual progress and implement appropriate corrective actions as necessary.
• Safety - Job Hazard Analysis is complete and distributed prior to Preconstruction Meeting and is onsite at all times. Ensure site is safe/legal to excavate.
• Integrity - expeditiously and reasonably resolve all internal team issues and conflicts, as well as, all external client concerns and issues.

You Have:

• Experience – 3-6 Years of PM experience
• Experience: 1–2 years of experience working on water or wastewater treatment projects
• Print Reading - Ability to read prints and produce accurate take-offs
• Labor units – Ability to source and learn labor units for assigned work
• Computer Skills – Proficient in MS Excel, Word, PPT, P6, HCSS, Procore & SmartSheet

We Have:

• A team-based culture that rewards collaboration, problem solving and process improvement
• A commitment to your professional development
• Varied career path opportunities across the different disciplines in the company
• A new, robust enterprise resource planning software solution
• Great benefits, including medical, dental, vision, 401K with company contribution, profit sharing, long-term disability
• Team outings, and an opportunity to get involved and make a difference with various charities in the community