Assistant Project Manager

Colonial Group; Brea (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Colonial Group is seeking an Assistant Project Manager to provide high-level technical support to Project Managers on small to mid-size electrical projects, with limited direction and may be positioned on a project site.

This exempt role interfaces with customers and field teams, generates and quality checks submittals, RFIs, change orders and minutes, and helps manage procurement, documentation, and project costs to meet schedules.

Qualifications

• 2–4 years of electrical project support experience.
• Ability to analyze electrical terminology, drawings, and theory.
• Graduation from an accredited electrical apprenticeship program or a Bachelor's degree in Electrical Engineering, Construction Management, or related field.

Responsibilities

• Actively manage small to mid-size electrical projects with limited oversight.
• Generate and quality control all project documentation including submittals, RFIs, change orders and meeting minutes.
• Coordinate material requisition, purchase orders, on-site walks, and procurement activities.
• Assist in directing project activities and ensure adherence to policies and standards.
• Ensure the project quality control plan is in effect and followed.
• Interact with Subcontractors to obtain accurate documentation and drawings.
• Monitor progress of other contractors and provide status updates to field team.
• Provide technical support to PM and Superintendent, and serve as secondary client contact.
• Assist with bidding, quantity take-offs, and solicit quotes from subs and suppliers.
• Attend pre-job walks and develop material lists for estimators.

Skills

Electrical terminology knowledge

Project coordination

MS Office / O365 proficiency

Education

Electrical apprenticeship program

Bachelor's degree in Electrical Engineering or Construction Management

Tools

Procore

Accubid Change Order

MS Office / O365

Job description

SUMMARY:

The Assistant Project Manager is responsible for providing a higher level of technical support to the Project Managers and with limited direction, will manage small to mid-size projects. The Assistant Project Manager interacts with the customer and field on a more regular basis and provides direction to Project Engineers as requested. This is an exempt position that is an individual contributor and may be temporarily positioned on a project site.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assumes job duties and responsibilities of the Project Engineer II
• Actively manage small to mid-size projects with limited oversight of a PM/Sr. PM/PX up to a certain dollar amount and risk level
• Generate and quality control all aspects of project documentation including submittals, RFIs, change orders and project meeting minutes
• Responsible for material requisition, submittal compilation, purchase orders, on-site job walks, negotiation of change orders, request for information, pay application support and close-out documents
• Assist in directing overall project activities as assigned by the Project Manager including planning and coordinating, circumventing/resolving problem areas, ensuring all company/project policies, procedures and standards are maintained, etc.
• Ensure that the project quality control plan is in effect and followed
• Interacts with Subcontractors to make certain that we have obtained the correct documentation and drawings for the projects
• Monitor other contractors' activities and progress
• Provides information to field on behalf of Project Manager as requested
• Assume total project supervision responsibilities in Project Manager's absence
• Provide technical support to the Project Manager and Superintendent, and act as the secondary point of contact with clients, architects, consultants, subcontractors, and suppliers regarding status reports, updates, and addressing customer needs
• Assist with the management of the bid process, analyze blueprints/specifications, review proposals/project requirements and coordinate materials procurement
• Assist with bidding, conducting material take-offs, and soliciting quotes from subcontractors and suppliers
• Attend pre-job walks and develop material lists and provide job site observations relative to obstructions, level of difficulty, and any information required to assist the estimator with the completion of a project estimate
• Ensure compliance with corporate policies and federal/state laws; provide status updates and maintain documentation records
• Assist with project delivery from pre-construction through commissioning, focused on achieving high quality, site safety, and aggressive schedules
• Assist with negotiating subcontracts, subcontractor and vendor buyout, preparation and tracking of contracts and procurement of submittals and materials.
• Assists PM and Superintendent with monitoring job costs and production versus budget. Under supervision of PM, provides inputs and submits accurate and timely monthly cost, income, cash flow projections, and generates client billings.
• Attend networking and industry events

EXPERIENCE, EDUCATION:

• 2 - 4 years of experience in an electrical project support role (Project Coordinator, Project Engineer, and/or Estimator)
• Capable of managing an assigned portfolio of projects of low risk/value
• Proven ability to analyze electrical terminology, drawings, theory, etc. is required
• Successful graduation from an accredited electrical apprenticeship program, long-term experience in the electrical industry in a variety of capacities and/or Bachelor's Degree in Electrical Engineering, Construction Management or related degree
• Ability and eagerness to learn new technology
• Proficiency in MS Office / O365 applications
• Proficiency in Procore (or related project management software) and Accubid Change Order (or related estimating software)