Assistant Project Administrator

RFCUNY Research Foundation of the City University of New York; United States; On-site; USD 72,000 - 83,000; Full time

Job summary

RFCUNY seeks a qualified Accountant to support the Assistant Controller by administering Agency Fund accounts, maintaining project information, reviewing budgets, encumbrances and expenses, and ensuring timely authorization and funding.

The role also involves entering journal entries, preparing monthly and quarterly financial reports, and communicating with Project Directors and RFCUNY departments to provide accurate, compliant financial information and exceptional service.

Qualifications

• BS degree required with at least fifteen (15) credits in accounting.
• At least two (2) years of fund accounting experience.
• Superior verbal and written communication skills.
• Detail-oriented with superior analytical skills, and computer literacy in Excel.
• Ability to work independently and as part of a team.

Responsibilities

• Assist Senior Staff Accountants in administering Agency Fund accounts, including the Recovery, Recovery Derived and Central Allocation Budget accounts.
• Set up, maintain and update all project information.
• Review project budgets, encumbrances and expenses, including independent contractor agreements, Requisitions, Expense Reports, Supplier Invoice Requests, Supplier Invoices, Job Requisitions and Data Changes.
• Verify authorizing signatures and the availability of funding; and review and process transactions according to project standards and guidelines.
• Review and enter transactions, including journal entries into the accounting system.
• Maintain records and reports that track RFCUNY and College advances and guarantees to sponsored projects.
• Communicate effectively with and prepare written correspondence to Project Directors and to other RFCUNY departments, providing exceptional customer service.
• Assist Senior Staff Accountants in preparing monthly, quarterly, and annual financial reports, reconciliations, and supporting schedules to ensure the accuracy and integrity of financial information.
• Perform other duties as assigned.

Skills

Verbal and written communication

Detail-oriented

Independent work

Team collaboration

Excel

Education

BS in Accounting

Accounting credits (15+)

Tools

Excel

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY.

Primary Location: RESEARCH FOUNDATION OF C.U.N.Y. Bargaining Unit: Yes

SUMMARY: This position reports directly to the Assistant Controller. The incumbent will assist the Assistant Controller and Senior Staff Accountants in administering Agency Fund accounts, including setting up, maintaining and updating project information and records/reports; reviewing project budgets, encumbrances and expenses; and verifying authorizing signatures and availability of funding, and assisting with financial reporting and account reconciliation.

RESPONSIBILITIES:

• • Assist Senior Staff Accountants in administering Agency Fund accounts, including the Recovery, Recovery Derived and Central Allocation Budget accounts.
• • Set up, maintain and update all project information.
• • Review project budgets, encumbrances and expenses, including independent contractor agreements, Requisitions, Expense Reports, Supplier Invoice Requests, Supplier Invoices, Job Requisitions and Data Changes.
• • Verify authorizing signatures and the availability of funding; and review and process transactions according to project standards and guidelines.
• • Review and enter transactions, including journal entries into the accounting system.
• • Maintain records and reports that track RFCUNY and College advances and guarantees to sponsored projects.
• • Communicate effectively with and prepare written correspondence to Project Directors and to other RFCUNY departments, providing exceptional customer service.
• • Assist Senior Staff Accountants in preparing monthly, quarterly, and annual financial reports, reconciliations, and supporting schedules to ensure the accuracy and integrity of financial information.
• • Perform other duties as assigned.

QUALIFICATIONS:

• • BS degree required with at least fifteen (15) credits in accounting.
• • At least two (2) years of fund accounting experience
• • Superior verbal and written communication skills
• • Detail-oriented with superior analytical skills, and computer literacy in Excel
• • Ability to work independently and as part of a team.

Pay Range: $71,518.76 - $83,329.20

RFCUNY Benefits RFCUNY Employee Benefits and Accruals (link to https://www.rfcuny.org/RFWebsite)

About the Research Foundation The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

About the Research Foundation The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.