Assistant Program Manager, Meetings & Events

Direct-Travel; California (MO); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Direct Travel is seeking an Associate Program Manager to assist in planning meetings and incentives in an entry-level administrative capacity. You will work closely with clients and a team of program managers, reporting to the team operations manager.

The role involves data entry in Cvent, attendee management, travel arrangements, and drafting program documents. You will contribute to timelines, reports, and vendor negotiations while supporting client service standards.

Qualifications

• Bachelor’s Degree required, preferably in Business, Hospitality, Event Planning or related field
• Proficiency in Word, Excel and PowerPoint
• Knowledge of Teams, SharePoint, OneDrive and Zoom or similar collaboration tools
• Ability to reflect the organization’s Vision and Core Beliefs
• Excellent interpersonal, organizational and communication skills
• Ability to maintain confidentiality

Responsibilities

• Ensure accurate and timely data entry into Cvent
• Manage website registration sites, databases and attendee management
• Orchestrate Travel Arrangements for Attendees
• Draft program documents and communication for programs
• Draft timelines for meetings and incentives
• Prepare close-out reports for client service requirements
• Draft post-conference reports
• Manage expense reimbursements and vendor payment requests
• Negotiate vendor agreements to support the event budget
• Travel onsite for program execution as needed
• Independently manage limited-scope programs
• Flexibility for extended workdays and weekends
• Access during project-specific hours
• Frequent computer and office equipment use
• Frequent sitting, standing, and walking

Skills

Data entry

Travel coordination

Office suite

Communication

Customer service

Education

Bachelor’s Degree in Business/Hospitality/Event Planning

Tools

Cvent

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

SharePoint

OneDrive

Zoom

Job description

Direct Travel is seeking an Associate Program Manager to assist in planning meetings and incentives in an entry-level administrative capacity. You will work closely with clients and a team of program managers, reporting to the team operations manager.

The role involves data entry in Cvent, attendee management, travel arrangements, and drafting program documents. You will contribute to timelines, reports, and vendor negotiations while supporting client service standards.