Assistant Program Manager (GEAR UP), Hybrid

University of Michigan; Flint (MI); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Generous time off

Retirement plan with matching after 12

Health insurance

Life insurance

Long-term disability

Flexible spending accounts

Tuition support for UM-Flint staff and

Job summary

The University of Michigan—UM-Flint is seeking an Assistant Program Manager to support the GEAR UP and other college-access initiatives. You will assist the Program Manager with day-to-day operations, supervision of temporary staff, budget oversight, and program development on campus.

You will coordinate workshops, student advising, family and school engagement, and data collection to support program outcomes, while collaborating with university departments and community partners.

Qualifications

• Bachelor's degree required.
• 1+ year of experience with pre-college populations.
• 1+ year of experience in an educational setting supporting disadvantaged school communities or students.
• Experience coordinating workshops or facilitating presentations to diverse audiences.
• Knowledge of Flint community and local school districts.

Responsibilities

• Assist the Pre-College Program Manager with implementing assigned academic year and summer college-access programs.
• Coordinate logistics of all program components.
• Support implementation of standardized curricula.
• Facilitate workshops, student meetings, classroom presentations, and small-group activities at partner schools and on campus.
• Provide direct support to students related to academic planning, college applications, financial aid, and postsecondary transition.
• Help ensure a holistic environment for participating students and families.
• Serve as day-to-day point of contact for students, families, and school site coordinators.
• Maintain communication with school personnel, counselors, and partner representatives.
• Coordinate school-based program calendars, confirm student participation, facilities, transportation, meals, and other needs.
• Support outreach and recruitment within designated schools and communities.
• Participate in school meetings, family engagement activities, and campus outreach initiatives.
• Assist with creating presentations, flyers, newsletters, emails, social media content communicating program opportunities.
• Promote positive working relationships among schools, university departments, and funding partners.
• Represent the program at campus and community meetings.
• Collect and maintain participant records in program databases and ensure confidentiality.
• Monitor documentation and supervise assessments and evaluations.
• Assist with grant reporting, reviews, audits, and monitoring visits.
• Follow confidentiality and data security requirements.
• Assist with recruiting, onboarding, training, scheduling, and supervising student employees and temporary staff.
• Provide day-to-day direction and monitor schedules and tasks.
• Help facilitate staff meetings and professional development.
• Model professional conduct and student safety.
• Communicate performance concerns promptly.
• Maintain emergency contacts and participant rosters.
• Assist with program safety procedures.
• Attend meetings and contribute to departmental projects.
• Travel to partner sites and events as required.

Skills

Pre-college program support

Workshop coordination

Student advising

Community engagement

Communication skills

Flint community knowledge

Education

Bachelor's Degree

Job description

Job Summary

This Assistant Program Manager will report to and assist the Program Manager in all operations of project management for the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP) and other potential EOI college access programs. In this role, the Assistant Program Manager will assist in the responsibility for pre college programming, directing day-to-day operations and management of the program including supervision of temporary staff, budget oversight, and development.

Responsibilities

Program Coordination and Implementation

• Assist the Pre-College Program Manager with implementing assigned academic year and summer college-access programs.
• Coordinate the logistics of all program components
• Support the implementation of standardized curricula
• Facilitate workshops, student meetings, classroom presentations, and small-group activities at partner schools and on the university campus.
• Provide direct support to students related to academic planning, goal-setting, time management, college applications, financial aid, scholarships, and postsecondary transition.
• Help ensure a holistic environment for participating students and families.

School, Family, and Community Engagement

• Serve as a day-to-day point of contact for students, families, and in school site coordinators.
• Maintain regular communication with key school personnel, school counselors, teachers, administrators, site coordinators, and other partner representatives.
• Coordinate school-based program calendars and confirm student participation, facilities, transportation, meals, and other logistical needs.
• Support outreach and recruitment efforts within designated schools and communities.
• Participate in school meetings, family engagement activities, community events, and campus outreach initiatives.
• Assist with creating presentations, flyers, newsletters, emails, social media content, and other materials that communicate program opportunities and outcomes.
• Promote positive working relationships among participating schools, community partners, university departments, and funding partners.
• Represent the program at approved campus and community meetings when assigned.

Program Data, Assessment, and Reporting

• Collect, Maintain accurate and confidential participant records in program databases and other approved information systems, including SCRIBE or comparable platforms.
• Monitor the completion and accuracy of required program documentation.
• Administer surveys, pre- and post-assessments, student reflections, and other evaluation instruments.
• Assist with analyzing participation and outcome data to identify student needs, service gaps, and program trends.
• Prepare routine participation summaries, activity reports, data tables, and supporting documentation for internal and external reports.
• Assist the Pre-College Program Manager with grant reporting, program reviews, audits, and monitoring visits.
• Follow applicable institutional, state, federal, and grant requirements related to confidentiality, student records, data security, and program documentation.

Staff and Student Employee Support

• Assist with recruiting, onboarding, training, scheduling, and supporting college mentors, temporary staff, student employees, volunteers, and program facilitators.
• Provide day-to-day work direction to assigned student employees and temporary program staff.
• Monitor student employees and temporary program staff schedules, program coverage, attendance, assigned tasks, and completion of required documentation.
• Help facilitate staff meetings, program briefings, professional development sessions, and post-program debriefs.
• Model appropriate professional conduct and reinforce expectations related to student safety, confidentiality, boundaries, and inclusive practices.
• Communicate student employees and temporary program staff performance concerns and program incidents promptly to the Pre-College Program Manager.
• Assist with maintaining emergency contacts, participant rosters, incident documentation, and program safety procedures.

General Administration and Student Affairs Responsibilities

• Assist with purchasing, vendor coordination, expense documentation, inventory management, and reconciliation of program materials.
• Attend departmental, divisional, partner, and professional development meetings as assigned.
• Contribute to departmental projects and collaborative initiatives across Educational Opportunity Initiatives and Student Affairs.
• Work occasional early mornings, evenings, weekends, and overnight programs based on student and program needs.
• Travel to partner schools, community locations, college campuses, conferences, and program events as required.
• Perform other duties consistent with the position's responsibilities and program needs.

Required Qualifications

• Bachelor's Degree
• 1 or more years of experience working with pre-college populations
• 1 or more years of relevant experience in an educational setting in support of and working directly with disadvantaged school communities or students in secondary or postsecondary settings
• Experience coordinating workshops and/or facilitating presentations to diverse audiences.
• Experience helping students access educational programs, academic support, or college preparation resources, including addressing barriers to participation.
• Knowledge of the Flint community, key stakeholders, and local school districts

Benefits

• Generous time off
• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service with immediate vesting.
• Many choices for comprehensive health insurance
• Life insurance
• Long-term disability coverage
• Flexible spending accounts for healthcare and dependent care expenses.
• Tuition support for eligible UM-Flint staff members, and dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses.

Eligibility for benefits based on your job group, your appointment percentage and the length of your appointment.

Modes of Work

Hybrid: The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment.

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.