Assistant Program Coordinator – Nonprofit Programs

ADFAC; Oak Ridge (TN); On-site; USD 28,000 - 36,000; Full time

Job summary

ADFAC in Oak Ridge, TN, seeks an Assistant Program Coordinator to support two programs: School Supplies and Appalachian Housing Partners. The role is ~30 hours weekly, non-exempt, handling scheduling, records, and liaison with schools, volunteers and donors.

The candidate should have 3–5 years nonprofit experience, a preferred college degree, strong Microsoft Office skills, and excellent communication and organizational abilities. Growth opportunities exist within Programs.

Qualifications

• 3–5 years experience in nonprofit or related field working with the public preferred.
• College degree preferred.
• Proficiency in Microsoft Office products.
• Strong sense of discretion, confidentiality, and service ethos.
• Excellent communication with clients, volunteers, staff, donors and community.
• Excellent office and time management skills.
• Ability to lift 40–50 pounds.

Responsibilities

• Contact schools to confirm schedules, receive supply lists and demographic information.
• Maintain detailed records of volunteers, numbers, and distribution schedules.
• Establish/maintain partnerships with area organizations for donations and volunteers.
• Assist with inventory and distribution of supplies, including unpacking and shelving.
• Maintain Excel distribution spreadsheets and wall charts.
• Assist with supply coordination including pickup, packing and delivery.
• Promote the School Supply Program on social media with the Development Director.
• Keep the supply room in good working order.
• Complete in‑kind forms and assist with thank you letters.
• Maintain and input client data and actions into AHP database.
• Visit project sites and assist with special projects.
• Maintain project waitlist and pipeline.
• Assist clients with inquiries and applications for assistance.
• Maintain information on needs for grant funding and project completion.
• Maintain log of contractors per program and grant requirements.
• Coordinate projects and promote AHP’s services.
• Promote agency programs and develop strong partner relationships.

Skills

Communication skills

Time management

Discretion/confidentiality

Interpersonal skills

Office management

Education

College Degree Preferred

Tools

Microsoft Office

Job description

ADFAC in Oak Ridge, TN, seeks an Assistant Program Coordinator to support two programs: School Supplies and Appalachian Housing Partners. The role is ~30 hours weekly, non-exempt, handling scheduling, records, and liaison with schools, volunteers and donors.

The candidate should have 3–5 years nonprofit experience, a preferred college degree, strong Microsoft Office skills, and excellent communication and organizational abilities. Growth opportunities exist within Programs.