Assistant Program Administrator

Capable Without Conditions, LLC (CWC); Vacaville (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Ongoing training

Job summary

Capable Without Conditions, LLC (CWC) Vacaville, CA, seeks an Assistant Administrator to support program operations for the Community Crisis Home (CCH). You will ensure regulatory compliance with Title 17/22 and DDS requirements, supervise direct care staff, and assume Administrator Designee duties in the absence of the Program Administrator.

You will maintain 24/7 readiness, coordinate licensing activities, and promote a trauma-informed, person-centered approach in a residential setting.

Qualifications

• Must be at least 21 years of age.
• High school diploma or equivalent; college coursework in human services preferred.
• Pass DOJ/FBI background clearance and licensing clearances.
• Valid CA driver’s license and insurance; good driving record.
• Minimum 1 year direct care/supervision with individuals with developmental disabilities and challenging behaviors.
• Active ARF Administrator Certification from CDSS and maintained in good standing.
• Current CPR and First Aid certification (or ability to obtain on hire).
• Crisis intervention certification (e.g., CPI, Ukeru).
• Complete DSP-1 and DSP-2 training; complete RSO with Regional Center on hire.
• Strong knowledge of Title 17 and Title 22 regulations.

Responsibilities

• Assist with day-to-day administration to ensure licensing compliance.
• Support policies and practices aligned with Program Design and Facility Plan.
• Ensure IPP/ISP/IBSP and medical/psychiatric plans are followed.
• Prepare for licensing inspections and Regional Center monitoring.
• Monitor safety, structure, and therapeutic environment for residents.
• Serve as Administrator Designee when Program Administrator is absent.
• Provide supervision and coaching to direct care staff.
• Assist with performance management and staff development.
• Maintain staffing levels and required staff-to-resident ratios.
• Participate in on-call rotations and respond to emergencies.

Skills

Staff leadership

Regulatory knowledge

Emergency response

On-call readiness

Education

Active ARF Administrator Certification (CDSS)

CSW Background clearance (DOJ/FBI)

Job description

Assistant Program Administrator

Capable Without Conditions, LLC (CWC) Vacaville, California, United States

About this position

About Capable Without Conditions, LLC (CWC)

Capable Without Conditions (CWC) is an Integrated Behavioral Health and Developmental Services Organization committed to providing thoughtful, person-centered support in residential settings designed for stability, growth, and dignity. Our work is grounded in the belief that meaningful outcomes are achieved through consistency, compassion, and a highly skilled team. We invest deeply in our workforce, offering competitive compensation, comprehensive benefits, and ongoing training because we understand that the quality of care we provide is directly tied to the strength and well-being of our staff. At CWC, team members are not only supported in their roles—they are valued as essential partners in delivering services that make a lasting difference in the lives of those we serve.

Position Title: Assistant Administrator

Program/Department: Community Crisis Home (CCH)

Reports To: Program Administrator / Licensee

Classification: Full-Time, Exempt

Position Summary

The Assistant Administrator supports the overall operation and regulatory compliance of the Community Crisis Home (CCH) program. This role assists the Program Administrator in ensuring the facility operates in compliance with applicable regulatory requirements including Title 17 California Code of Regulations, Title 22 California Code of Regulations, and Department of Developmental Services (DDS) Community Crisis Home program requirements. The Assistant Administrator serves as the designated Administrator Designee in the absence of the Program Administrator and assumes responsibility for program oversight, staff supervision, regulatory compliance, and participant safety during those periods. This role provides operational leadership and supervision to direct care staff to ensure services are delivered in a person-centered, trauma-informed, and behaviorally supportive environment.

Minimum Qualifications

• Must be at least 21 years of age
• High school diploma or equivalent required; college coursework in human services or related field preferred
• Ability to pass DOJ/FBI background clearance and Community Care Licensing criminal record clearance
• Valid California driver’s license, proof of automobile insurance, and acceptable driving record
• Minimum of one (1) year experience providing direct care or supervision to individuals with developmental disabilities with challenging behavioral needs, including at least six (6) months working with adults with significant service needs
• Active Adult Residential Facility (ARF) Administrator Certification issued by the California Department of Social Services and maintained in good standing
• Current CPR and First Aid certification
• Current CPR and First Aid certification or ability to obtain upon hire
• Crisis intervention certification such as CPI, Ukeru, or equivalent
• Completion of DSP-1 and DSP-2 training
• Completion of Residential Services Orientation (RSO) with the Regional Center upon hire
• Strong working knowledge of Title 17 and Title 22 regulations
• Provide 24-hour on-call coverage as scheduled and available to answer calls and report back to the program within a reasonable time in case of emergency and/or provide on-site coverage when required

Essential Duties and Responsibilities

Program Operations and Compliance

• Assist with day-to-day administration of the program to ensure compliance with applicable licensing and regulatory requirements
• Support implementation of policies, procedures, and operational practices aligned with the approved Program Design and Facility Program Plan
• Ensure services are delivered according to each resident’s Individual Program Plan (IPP), Individual Service Plan (ISP), Individual Behavior Support Plan (IBSP), and medical or psychiatric treatment plans
• Assist with preparation for licensing inspections, Regional Center monitoring visits, and quality assurance reviews
• Monitor the program environment to ensure safety, structure, and therapeutic support for residents

Administrator Designee Responsibilities

• Serve as the designated Administrator in charge when the Program Administrator is absent as required by Title 22 California Code of Regulations
• Assume responsibility for operational decision-making, staff supervision, incident response, and regulatory compliance during those periodsCommunicate with Regional Center representatives and regulatory authorities when necessary
• Ensure the facility operates in accordance with licensing standards at all times

Staff Leadership and Supervision

• Provide direct supervision, coaching, and guidance to direct care staff and shift leads
• Assist the Program Administrator with performance management, disciplinary actions, and staff development
• Assist in maintaining appropriate staffing levels and ensuring required staff-to-resident ratios are met
• Assist with staff training, onboarding, and professional development activities
• Provide support and direction during behavioral crisis and emergency situations
• Communicate effectively with interdisciplinary teams and regulatory agencies

On-Call Responsibilities

• Participate in a rotating on-call schedule
• Respond to emergencies and provide operational guidance outside of normal business hours when necessary
• Report to the facility or provide on-site support when required during critical incidents

Regulatory Compliance

• Ensure personnel records meet Title 22 licensing requirements.
• Ensure program compliance with all applicable regulations including Title 17 California Code of Regulations and Title 22 California Code of Regulations
• Maintain required documentation and records for licensing and Regional Center oversight
• Coordinate and participate in licensing inspections and regulatory reviews

Crisis and Incident Management

• Assist administrator with responses to critical incidents, behavioral crisis, and medical emergencies
• Ensure incidents are properly documented and reported in accordance with regulatory requirements
• Assist administrator with coordination of emergency services, Regional Center representatives, and clinical providers as necessary

Mandated Reporter Requirement

All employees are responsible for protecting resident rights, maintaining confidentiality, and reporting suspected abuse or neglect in accordance with applicable mandated reporter laws and facility policies.

Work Environment and Physical Requirements

This position operates in a residential environment supporting individuals with developmental disabilities and behavioral challenges and their staff who support them. Employees may be exposed to stressful situations. This position requires frequent standing, walking, bending, and assisting clients with mobility. Staff may be required to lift or support up to 50 pounds and assist with physical transfers. Employees must be able to respond quickly to behavioral or medical emergencies and may work in environments with variable noise levels, movement throughout the residence, and must actively engage with clients. Work may involve both indoor residential activities and outdoor activities / community outings with clients. Various shifts are required, including evenings, overnights, weekends, and holidays to maintain coverage.

The organization is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status under applicable law.

At-Will Employment Statement

Employment with the organization is at-will. This means that either the employee or the employer may terminate the employment relationship at any time, with or without cause or notice, consistent with applicable law.

Additional Information / Other duties

This job description outlines the primary duties and responsibilities of the role but is not intended to be an exhaustive list of all work requirements. The employee may be required to perform other duties as assigned. Management reserves the right to modify job duties or responsibilities at any time to support organizational needs.